Part-Time Regional Administrative Assistant

Brethren in Christ U.S.; Pacific Grove (CA); Remote; USD 25,000 - 39,000; Part time

Job summary

Brethren in Christ U.S. Pacific Conference seeks a Regional Administrative Assistant to help ensure conference operations, communications, events, and ministry initiatives run smoothly. This part‑time, remote role supports the Bishop, BOD, pastors, and congregations across the West Coast.

Key duties include scheduling, meeting logistics, correspondence, records management, newsletters, credentialing support, and financial coordination. Strong organizational and IT skills are essential.

Qualifications

• A vital and maturing relationship with Jesus Christ and a heart for the Brethren in Christ U.S.
• An understanding and acceptance of the BIC U.S. core values
• Personal Credibility – Demonstrates integrity, discretion, and the ability to maintain confidentiality
• Personal Effectiveness – Self-motivated and able to work independently and unsupervised
• Exceptional organizational and time‑management skills, with the ability to manage multiple priorities effectively
• Communication Proficiency – Strong verbal and written communication skills
• Administrative Skills – Detail‑oriented with excellent administrative and project management skills
• Proficiency with the application of Information Technology in an administrative setting including use of Shelby database, Outlook, E‑mail, Word, Excel and PowerPoint
• Spanish and/or Korean Language Skills preferred but not required

Responsibilities

• Coordinate scheduling and administrative support for the Bishop.
• Prepare materials and logistics for meetings, appointments, and ministry engagements.
• Manage conference correspondence, email communications, and mailings.
• Maintain accurate conference records and databases.
• Support planning and execution of the Pacific Conference Annual Meeting, including logistics, communications, documentation, and follow‑up.
• Partner with the Bishop to plan, promote, and facilitate conference‑wide events and ministry initiatives.
• Coordinate facility arrangements, agendas, attendance tracking, and meeting documentation.
• Process expense reports, pay bills, prepare and distribute checks, make deposits, and coordinate financial reporting with the regional treasurer.
• Assist with administrative processes related to pastors, congregations, and conference operations.
• Develop and distribute conference newsletters in collaboration with the Bishop.
• Coordinate website updates through BIC Communications.
• Ensure accurate and up‑to‑date records for congregations and pastoral leaders.
• Assist with pastoral search processes by coordinating communication and documentation for candidates and search committees.
• Support credentialing processes and interview scheduling.
• Coordinate pastoral mid‑term and end‑of‑term review processes.
• Prepare pastoral work agreements and related documentation.
• Prepare, distribute, collect, and compile annual congregational reports.
• Perform other ministry‑related duties as assigned by the Bishop or requested by the General Church Office.

Skills

Organizational skills

Time management

Communication

Independence

Discretion / confidentiality

Tools

Shelby database

Outlook

Email

Word

Excel

PowerPoint

Job description

The Pacific Conference is a network of Brethren in Christ congregations located in California and Oregon.

Position Overview

Working closely with the Bishop, Conference Leadership Team (BOD), pastors, and congregations of the BIC U.S. Pacific Conference, the Regional Administrative Assistant helps ensure that conference operations, communications, events, and ministry initiatives are carried out with excellence and efficiency. This position offers a unique opportunity to contribute to the growth and health of churches while supporting leaders who serve across the conference.

Hours: Part‑time, 12 hours/week

Location: West Coast, remote

Essential Responsibilities

Executive & Administrative Support

• Coordinate scheduling and administrative support for the Bishop.
• Prepare materials and logistics for meetings, appointments, and ministry engagements.
• Manage conference correspondence, email communications, and mailings.
• Maintain accurate conference records and databases.

Conference Operations & Events

• Support planning and execution of the Pacific Conference Annual Meeting, including logistics, communications, documentation, and follow‑up.
• Partner with the Bishop to plan, promote, and facilitate conference‑wide events and ministry initiatives.
• Coordinate facility arrangements, agendas, attendance tracking, and meeting documentation.

Financial & Administrative Coordination

• Process expense reports, pay bills, prepare and distribute checks, make deposits, and coordinate financial reporting with the regional treasurer.
• Assist with administrative processes related to pastors, congregations, and conference operations.

Communications & Information Management

• Develop and distribute conference newsletters in collaboration with the Bishop.
• Coordinate website updates through BIC Communications.
• Ensure accurate and up‑to‑date records for congregations and pastoral leaders.

Pastor Support & Credentialing

• Assist with pastoral search processes by coordinating communication and documentation for candidates and search committees.
• Support credentialing processes and interview scheduling.
• Coordinate pastoral mid‑term and end‑of‑term review processes.
• Prepare pastoral work agreements and related documentation.

Additional Responsibilities

• Prepare, distribute, collect, and compile annual congregational reports.
• Perform other ministry‑related duties as assigned by the Bishop or requested by the General Church Office.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential responsibilities.

Qualifications & Competencies

• A vital and maturing relationship with Jesus Christ and a heart for the Brethren in Christ U.S.
• An understanding and acceptance of the BIC U.S. core values
• Personal Credibility – Demonstrates integrity, discretion, and the ability to maintain confidentiality
• Personal Effectiveness – Self‑motivated and able to work independently and unsupervised
• Exceptional organizational and time‑management skills, with the ability to manage multiple priorities effectively
• Communication Proficiency – Strong verbal and written communication skills
• Administrative Skills – Detail‑oriented with excellent administrative and project management skills
• Proficiency with the application of Information Technology in an administrative setting including use of Shelby database, Outlook, E‑mail, Word, Excel and PowerPoint
• Spanish and/or Korean Language Skills preferred but not required