Referral Coordinator/Medical Assistant

Trinity Employment Specialists; Tulsa (OK); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Life Insurance

Short & Long-Term Disability

Supplemental Insurance

401(k) with Company Match

Paid Time Off & Paid Holidays

Job summary

Trinity Employment Specialists client seeks a compassionate Referral Coordinator/Medical Assistant to join a busy specialty medical practice in Tulsa. This role blends referral coordination, patient scheduling, and clinical support while delivering excellent patient care in a fast-paced setting.

Responsibilities include coordinating referrals, maintaining Epic EMR documentation, managing provider schedules, processing insurance authorizations, and assisting with exams.

Qualifications

• High school diploma or GED required.
• Medical Assistant CMA/RMA certification preferred.
• CPR certification preferred.
• 1–2 years of medical office experience preferred.
• Referral coordination and insurance authorization experience preferred.
• Epic EMR experience required.
• Proficiency with Microsoft Office (Word, Outlook, Excel, Teams).
• Knowledge of medical terminology and clinical procedures.

Responsibilities

• Coordinate and schedule incoming patient referrals.
• Maintain referral documentation in Epic EMR.
• Manage provider schedules and appointments.
• Review hospital communications and coordinate follow-up visits.
• Answer incoming calls and route messages.
• Complete appointment reminder calls.
• Assist patients with questions and resolve concerns.
• Record vital signs, medical histories, height, and weight.
• Prepare patients for exams and assist during procedures.
• Administer medications and injections as directed.
• Maintain exam rooms and clinical supplies.
• Complete daily reports and HIPAA compliance.

Skills

Excellent communication

Organizational skills

Detail-oriented

Customer service

Education

High school diploma or GED

Medical Assistant CMA/RMA certification preferred

Tools

Epic EMR

Microsoft Word

Outlook

Excel

Teams

Job description

Referral Coordinator / Medical Assistant

Location: Tulsa, OK
Pay: $18.00-$21.00/hour
Schedule: Monday-Friday | 8:00 AM–5:00 PM
Status: Full-Time Employment Type: Temp-to-Hire

Position Summary

We are seeking a compassionate and organized Referral Coordinator/Medical Assistant to join a busy specialty medical practice. This position combines referral coordination, patient scheduling, and clinical support while delivering outstanding patient care in a fast-paced environment.

Essential Duties & Responsibilities

• Coordinate and schedule incoming patient referrals.
• Maintain accurate referral documentation in Epic EMR.
• Manage provider schedules and appointments.
• Review hospital communications and coordinate follow-up visits.
• Answer incoming calls and route messages appropriately.
• Complete appointment reminder calls.
• Assist patients with questions and resolve concerns professionally.
• Record vital signs, medical histories, height, and weight.
• Prepare patients for exams and assist providers during procedures.
• Administer medications and injections as directed.
• Maintain exam rooms and clinical supplies.
• Complete daily reports and maintain HIPAA compliance.

Qualifications

• High school diploma or GED required.
• Medical Assistant certification (CMA/RMA) preferred.
• CPR certification preferred.
• 1-2 years of medical office experience preferred.
• Referral coordination and insurance authorization experience preferred.
• Epic EMR experience required.
• Proficient with Microsoft Office (Word, Outlook, Excel, Teams).
• Knowledge of medical terminology and clinical procedures.

Knowledge, Skills & Abilities

• Excellent communication and customer service skills.
• Strong organizational and multitasking abilities.
• High attention to detail and accuracy.
• Effective time management and problem-solving skills.Ability to maintain confidentiality and work independently.

Physical Requirements

• Ability to stand, walk, bend, reach, and sit for extended periods.
• Lift up to 30 pounds occasionally.
• Perform repetitive hand movements and clinical tasks.

Work Environment

Fast-paced outpatient specialty clinic providing both administrative and direct patient care.

Benefits

Benefits may include:

• Medical, Dental & Vision Insurance
• Life Insurance
• Short & Long-Term Disability
• Supplemental Insurance
• 401(k) with Company Match
• Paid Time Off & Paid Holidays

Additional Requirements

• Background check required.
• Drug screen required.
• Valid driver's license and reliable transportation.
• Must meet client health screening requirements, if applicable.

Equal Opportunity Employer

Our client is an Equal Opportunity Employer and considers all qualified applicants without regard to any protected status.

TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER