Referral Coordinator

Cardiac Study Center, Inc.; Tacoma (WA); Remote; USD 29,000 - 45,000; Full time

Job summary

Cardiac Study Center is seeking a remote Referral Coordinator for General and Specialty Cardiology. You will manage referrals, pre-authorizations, and insurance communications to ensure timely access to cardiology care while supporting a remote scheduling team.

Based in Washington, this full-time role offers weekday hours, no nights or weekends, and growth within healthcare operations. You’ll collaborate with providers, payors, and patients to streamline referrals across subspecialties.

Qualifications

• 1 year of experience in healthcare or medical billing preferred.
• Strong knowledge of health insurance processes and referral workflows.
• Proficiency in Word, Excel, and Outlook.
• Ability to use basic office equipment (computer, fax, printer, phone).
• Excellent communication, follow-up, and documentation skills.

Responsibilities

• Verify patient insurance eligibility for procedures and consultations.
• Submit and track referral requests through pre-authorization channels.
• Follow up weekly on pending referrals and communicate with external providers as needed.
• Process and fax incoming/outgoing referral documentation.
• Respond to referral-related calls and messages from the call center and clinic schedulers.
• Manage email communications across multiple departments and document updates in EMR.
• Work closely with team members in scheduling, billing, and the business office.
• Participate in monthly bookkeeping meetings.
• Provide general backup support to the Business Office.
• Answer business office phone lines and assist with other tasks as assigned.

Skills

One year experience

Communication

Documentation

Tools

Word

Excel

Outlook

Job description

Referral Coordinator – General and Specialty Cardiology

Cardiac Study Center / Pulse Heart Institute
Remote (WA only) | Full-Time | Monday–Friday | No Weekends or Holidays
Pay Range: $20.40 – $33.15/hour

About Us

Cardiac Study Center (CSC) is a proud outpatient partner of Pulse Heart Institute, delivering trusted cardiology care throughout the Pacific Northwest for over 50 years. In 2016, CSC and MultiCare Health System partnered to form Pulse Heart Institute—uniting research, education, and clinical excellence to transform heart health in our region.

We’re passionate about people, progress, and purpose. Across our locations, we’re advancing cardiac care through compassion, innovation, and teamwork.

Why You’ll Love Working With Us

• Fully remote position — available to residents of WA
• No nights, weekends, or holidays
• Make an impact in a high-performing, mission-driven cardiology team
• Collaborative and inclusive team culture with strong support from leadership
• On-the-job growth in a role that builds knowledge of healthcare operations, insurance workflows, and cardiology subspecialties
• Opportunity to work across subspecialties, including heart failure, vascular, electrophysiology, and nuclear imaging

About the Role

As a Referral Coordinator, you’ll be at the center of ensuring timely, authorized care for our cardiology patients. This position serves as a critical link between providers, insurance payors, and patients—helping ensure that all referrals and pre-authorizations are handled quickly, accurately, and with compassion.

You’ll manage incoming and outgoing referral requests, verify insurance eligibility, follow up on pending authorizations, and respond to communications from the scheduling team, call center, and other clinic staff. This role plays a vital part in reducing patient delays, improving provider workflows, and enhancing the overall experience of care.

Day-to-Day Responsibilities

Referral Management

• Verify patient insurance eligibility for procedures and consultations
• Submit and track referral requests through pre-authorization channels
• Follow up weekly on pending referrals and communicate with external providers as needed
• Process and fax incoming/outgoing referral documentation

Communication & Coordination

• Respond to referral-related calls and messages from the call center and clinic schedulers
• Manage email communications across multiple departments and document updates in EMR
• Work closely with team members in scheduling, billing, and the business office

Administrative Support

• Participate in monthly bookkeeping meetings
• Provide general backup support to the Business Office
• Answer business office phone lines and assist with other tasks as assigned

What You’ll Need to Succeed

Minimum Qualifications

• 1 year of experience in healthcare or medical billing preferred
• Strong knowledge of health insurance processes and referral workflows
• Proficiency in Word, Excel, and Outlook
• Ability to use basic office equipment (computer, fax, printer, phone)
• Excellent communication, follow-up, and documentation skills

Preferred Qualities

• Experience with EMR and referral tracking systems
• Strong attention to detail and organizational skills
• Empathy, patience, and a customer-service mindset
• Self-motivated, able to manage priorities in a remote setting

Work Environment

• Schedule: Full-time, Monday–Friday, daytime hours
• Location: 100% remote; must reside in Washingtonstate.
• Team Structure: Reports to Business Office Supervisor; collaborates with schedulers, medical assistants, nurses, and providers