Redemption Experience & Dream Team Administrator

Redemption; San Jose (CA); On-site; USD 24,000 - 36,000; Part time

Benefits offered by this job

Front-loaded Sick Pay

Paid Staff Appreciation Days

Job summary

Redemption Church is seeking a part-time, in-person Administrator for the Redemption Experience & Dream Team. This role provides essential administrative support to the Experience & Dream Team, helping to coordinate volunteers, manage communications, and keep ministry systems organized.

You will work closely with the Department Head to prepare Sunday services, support scheduling, onboarding, and record-keeping, and ensure volunteers and guests have a welcoming, well-supported experience.

Qualifications

• 1+ years of administrative or office experience
• Strong organizational and communication skills
• Excellent attention to detail
• Ability to manage multiple tasks and meet deadlines
• Proficiency with Microsoft Office and Google Workspace
• Ability to maintain confidentiality and professionalism
• Active participant in the life and culture of Redemption Church
• Preferred experience with Planning Center or similar database systems
• Church or nonprofit administrative experience
• Volunteer coordination experience

Responsibilities

• Provide day-to-day administrative support for the department, including calendars, notes, documents, files, supplies, invoices, and basic budget tracking
• Maintain volunteer records and Planning Center, assist with onboarding, background checks, and scheduling
• Prepare and distribute emails, schedules, and ministry updates; respond to routine questions
• Prepare materials and resources for weekend services; provide support during Sundays and events
• Maintain databases and ministry records; generate basic reports and keep information up to date

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Confidentiality

Tools

Microsoft Office

Google Workspace

Planning Center

Job description

Reports To: Redemption Experience & Dream Team Department Head

Classification: Part-Time, Non-Exempt (In-Person)

Schedule: 25 hours per week
Sundays: 7:30 AM – 1:30 PM (30-minute lunch)
Tuesdays: 9:30 AM – 4:30 PM (30-minute lunch)
Wednesdays: 9:30 AM - 4:30 PM (30-minute lunch)
Thursdays: 9:30 AM – 4:30 PM 30-minute lunch)

POSITION SUMMARY

The Redemption Experience & Dream Team Administrator provides administrative support to the Redemption Experience & Dream Team Department by helping keep volunteers, communication, and ministry systems organized and running smoothly. Working closely with the Department Head, this role assists with volunteer administration, scheduling, database management, communications, and Sunday preparation so leaders can focus on creating an exceptional experience for every guest and volunteer.

PRIMARY RESPONSIBILITIES

• Administrative Support Provide day-to-day administrative support for the department. Manage calendars, meeting notes, ministry documents, and departmental files. Order supplies, process invoices, and assist with basic budget tracking.
• Volunteer Administration Maintain volunteer records and Planning Center. Assist with volunteer onboarding, background checks, and scheduling. Support communication with Dream Team members and ministry leaders.
• Communication Prepare and distribute emails, schedules, and ministry updates. Respond to routine volunteer questions and administrative requests.
• Sunday & Ministry Support Prepare materials and volunteer resources for weekend services. Provide administrative support during Sunday services as needed. Assist with special events and ministry projects throughout the year.
• Systems & Organization Maintain accurate databases and ministry records. Generate basic reports and help keep department information organized and up to date.

IDEAL CANDIDATE

The ideal candidate: Loves serving behind the scenes. Is highly organized and dependable. Communicates clearly and professionally. Takes initiative and follows through. Learns new systems quickly. Works well with both staff and volunteers. Has a servant's heart and represents Redemption with excellence.

PHYSICAL REQUIREMENTS

Ability to lift up to 25 pounds. Ability to stand, walk, and assist with weekend or event setup as needed.

SUCCESS LOOKS LIKE

Organized ministry systems and accurate records. Clear, timely communication with volunteers. Well-prepared weekends and ministry events. Strong administrative support for the Redemption Experience & Dream Team. Guests and volunteers feel welcomed, equipped, and cared for.

This job description is intended to describe the general responsibilities of this position and is not an exhaustive list of duties. Responsibilities may change as ministry needs evolve.

Requirements QUALIFICATIONS

• Required 1+ years of administrative or office experience
• Strong organizational and communication skills
• Excellent attention to detail
• Ability to manage multiple tasks and meet deadlines
• Proficiency with Microsoft Office and Google Workspace
• Ability to maintain confidentiality and professionalism
• Active participant in the life and culture of Redemption Church
• Preferred Experience with Planning Center or similar database systems
• Church or nonprofit administrative experience
• Volunteer coordination experience

Benefits

• Front-loaded Sick Pay
• Paid Staff Appreciation Days