Recycling Operations & Data Coordinator

Panzarella Waste; Pompano Beach (FL); On-site; USD 42,000 - 58,000; Full time

Job summary

Panzarella Waste is seeking an Administrative Operations Coordinator to support the recycling facility’s scalehouse operations, data entry, and load management. You will coordinate with customers, vendors, and internal teams, ensuring accurate records and timely communications.

The role is office/scalehouse-based within an active facility. Strong organization, data accuracy, and communication skills are essential to maintain compliance and efficient operations.

Qualifications

• High school diploma or GED required; Associate’s degree or higher in Business Administration, Operations, or a related field preferred.
• 2+ years of administrative, operations support, or data entry experience; experience in waste management, recycling, logistics, or industrial environment strongly preferred.
• Proficiency in data entry with a high degree of accuracy.

Responsibilities

• Operate and manage the scalehouse system, recording inbound and outbound weights accurately for all loads.
• Enter, verify, and maintain facility data in the operations management system, ensuring records are complete and up to date.
• Reconcile daily scalehouse reports and flag discrepancies for supervisor review.
• Generate and distribute routine operational reports (daily, weekly, monthly) as required.
• Maintain digital and physical records in compliance with facility and regulatory standards.
• Serve as the primary point of contact for customers and vendors arriving at or contacting the facility.
• Communicate load acceptance and rejection decisions clearly and professionally, including documentation of unaccepted loads and required follow-up.
• Provide customers with information on accepted materials, facility procedures, hours of operation, and pricing.
• Respond promptly to inbound inquiries via phone, email, and in-person interactions.

Skills

Data entry accuracy

MS Office / Google Workspace

Customer-facing communication

Multitasking

Education

High school diploma or GED

Associate's degree in Business/Operations (preferred)

Tools

Scalehouse software

Weighing software

Job description

Panzarella Waste is seeking an Administrative Operations Coordinator to support the recycling facility’s scalehouse operations, data entry, and load management. You will coordinate with customers, vendors, and internal teams, ensuring accurate records and timely communications.

The role is office/scalehouse-based within an active facility. Strong organization, data accuracy, and communication skills are essential to maintain compliance and efficient operations.