Recruitment Systems Analyst

Erau; Valle Vista (CA); On-site; USD 65,000 - 92,000; Full time

Job summary

Embry-Riddle Aeronautical University is seeking a Recruitment Systems Analyst to support recruitment and admissions through data management, reporting, and CRM integration across Salesforce and Campus Solutions.

You will collaborate with Marketing Cloud, Mogli SMS, event tools, and DemandTools to ensure accurate data flow and engagement. This role emphasizes data quality, process improvement, and cross-functional teamwork within Enrollment Management.

Qualifications

• Experience with data cleaning, reporting, and process documentation is required.
• Strong analytical and technical skills with high attention to detail.
• Excellent written and verbal communication; able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Execute recurring data imports, exports, and audits across recruitment and admissions systems.
• Identify, merge, and deduplicate records in Salesforce using DemandTools.
• Maintain and document data workflows, ensuring accuracy and compliance with university standards.
• Support the creation of Salesforce reports and dashboards to monitor enrollment and recruitment metrics.
• Assist with CRM enhancements, testing, and process automation initiatives.
• Support communication and engagement platforms integrated with Salesforce (Marketing Cloud, Mogli SMS, event tools).
• Collaborate with cross-campus teams to support outreach, communication, and admissions activities.
• Develop and maintain clear documentation for recurring system functions and process improvements.

Skills

Data cleaning

Analytical skills

Communication

Attention to detail

Time management

Independence

Education

Bachelor's degree preferred

Tools

Salesforce

DemandTools

Informatica

FormAssembly

Education Cloud

Job description

Job Description

Embry-Riddle: Celebrating 100 Years of Leadership in Aviation and Aerospace

As Embry-Riddle Aeronautical University marks its Centennial, we proudly celebrate 100 years of advancing the future of flight and aerospace education. With vibrant residential campuses in Daytona Beach, FL, and Prescott, AZ — and a Worldwide network spanning nearly 120 global locations — Embry-Riddle stands as the world’s largest aviation and aerospace university.

For a century, we have led innovation in STEM education, serving more than 30,000 students around the globe. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space empower the next generation of leaders to shape the future of flight, exploration, and discovery. As we launch our next century, we remain committed to excellence, innovation, and preparing graduates who will transform industries and redefine what is possible.

The Opportunity

Step into a dynamic role with Embry-Riddle Aeronautical University, where innovation meets opportunity. As part of the Enrollment Management team, the Recruitment Systems Analyst plays a key role in supporting recruitment and admissions operations through data management, reporting, and systems integration.

The Recruitment Systems Analyst helps ensure the accuracy, consistency, and efficiency of recruitment and admissions data across Salesforce (primary platform supporting daily operations), Campus Solutions, and other institutional systems. This includes supporting integrated tools such as Marketing Cloud, Mogli SMS, Blackthorn Events, Geopointe, FormAssembly, and DemandTools to ensure seamless data flow and engagement operation. This position collaborates closely with the Senior Assistant Director of Business Systems, Enrollment Marketing, and Recruitment/Admissions leadership to execute recurring data workflows, improve automation, and maintain the systems that drive prospective student engagement.

This is a business-focused systems role within Enrollment Management, intended for a professional who applies technology to support recruitment and admissions operations rather than an IT infrastructure or software development specialist. The position emphasizes CRM use, data quality, reporting, process improvement, and collaboration with technical teams.

This role offers exposure to enterprise CRM systems and cross-functional collaboration across enrollment, marketing, and technology teams. This is an excellent opportunity for a detail-oriented professional who enjoys working with data, technology, and process improvement in a mission-driven higher education environment.

Key Responsibilities

• Execute recurring data imports, exports, and audits across recruitment and admissions systems.
• Identify, merge, and proactively manage duplicate records within Salesforce using data hygiene best practices and tools such as DemandTools to maintain data integrity.
• Maintain and document data workflows, ensuring accuracy and compliance with university standards.
• Support the creation of Salesforce reports and dashboards to monitor enrollment and recruitment metrics.
• Assist with CRM enhancements, testing, and process automation initiatives.
• Support communication and engagement platforms integrated with Salesforce (e.g., Marketing Cloud, Mogli SMS, and event management tools), ensuring accurate audience segmentation and data alignment.
• Collaborate with cross-campus teams to support outreach, communication, and admissions activities.
• Develop and maintain clear documentation for recurring system functions and process improvements.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.

Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact [e-mail] and should not reach out to hiring managers or staff.

Qualifications

• High school diploma required, Bachelor’s degree preferred.
• Experience with data cleaning, reporting, and process documentation required.
• 1–3 years of experience in CRM operations, data management, or student information systems preferred.
• Hands-on experience with Salesforce (Education Cloud preferred) as a primary CRM platform, and tools such as DemandTools, Informatica, and FormAssembly.
• Experience with record deduplication and data hygiene best practices strongly preferred.
• Strong analytical and technical skills with high attention to detail.
• Excellent written and verbal communication skills; able to manage multiple priorities in a fast-paced environment.
• Work independently with minimal supervision and demonstrate a willingness to seek guidance and direction as necessary for the performance of duties.
• Must demonstrate excellent organizational skills with keen attention to detail to ensure a high degree of accuracy of all content.
• Must be able to recognize and deal with priorities, recognize, and perform duties not directly assigned.
• Must be able to investigate, problem-solve, and take corrective action.

Please note that due to staffing needs, this position is open to all candidates currently residing in, or planning to relocate to all states within the United States, with the exception of the following states:

California

Washington

Maine

New York

Oregon

Colorado