Recruitment Ops Manager

Remotebridge; San Francisco (CA); Remote; USD 90,000 - 130,000; Full time

Job summary

Frontier AI Lab is hiring a Recruitment Ops Manager to optimize end-to-end recruitment operations. This remote-friendly role involves attending in-person events in San Francisco to network and develop talent pipelines.

You will own candidate tracking, communications, scheduling, and documentation while collaborating with hiring managers and candidates to push interviews and feedback to closure. The position emphasizes process improvements and data accuracy.

Qualifications

• Experience in operations, talent acquisition, or similar roles.
• Understanding of candidate sourcing and recruitment processes.
• Strong self-management for remote work.
• Proven stakeholder communication with hiring managers and candidates.
• Experience with ATS, CRM, and recruiting software.

Responsibilities

• Own day-to-day recruitment operations and candidate tracking.
• Coordinate with managers and candidates for interview steps and feedback.
• Manage candidate communications and scheduling for a seamless experience.
• Maintain records of statuses, pipeline stages, and docs.
• Support posting jobs and proactive sourcing, initial screening.
• Improve workflows and systems to boost efficiency.
• Represent the company at SF recruiting events about every two weeks.

Skills

Operations experience

Talent acquisition

Remote work

Stakeholder communication

ATS / CRM tools

Detail-oriented

Tools

ATS systems

CRM tools

Job description

# Recruitment Ops ManagerFrontier AI Lab · Remote · Full-time## Ready to see if you fit?Upload a resume once, then run an honest fit check on this role in seconds. Access is free and always will be.Sign up to check your fit## About the roleJob Title: Recruitment Ops ManagerJob Type: Full-timeLocation: Remote - (SF based)### Job SummaryJoin our team as a Recruitment Ops Manager, where you'll play a pivotal role in optimizing and driving recruitment operations from end to end. This position combines remote work flexibility with an exciting opportunity to represent the company at in-person events in San Francisco, building relationships and enhancing talent pipelines.Key Responsibilities:• Own day-to-day recruitment operations, ensuring smooth candidate tracking, timely follow-ups, reminders, and momentum in hiring workflows.• Coordinate with hiring managers and candidates to manage next steps, facilitate interviews, collect feedback, and drive outstanding actions to closure.• Manage all candidate communications, including introductions, interview scheduling, updates, and follow-ups, ensuring a seamless candidate experience.• Maintain accurate records of candidate statuses, pipeline stages, and all recruiting documentation for up-to-date tracking and reporting.• Support standard recruiting activities, such as job postings, proactive sourcing, candidate outreach, and initial screening.• Continuously improve recruiting workflows, tracking systems, and operational processes to maximize efficiency and effectiveness.• Attend and represent the company at recruiting events in San Francisco approximately every two weeks (with potential to increase to weekly), helping turn new connections into active candidate pipelines.Required Skills and Qualifications:• Experience in operations, talent acquisition, or a similar role.• General understanding of candidate sourcing and recruitment processes.• Exceptional self-management skills, especially in remote work settings.• Strong stakeholder communication abilities with demonstrated experience collaborating with hiring managers and candidates.• Proficiency in using applicant tracking systems (ATS), CRM tools, and recruitment software.• Meticulous attention to detail in candidate recordkeeping and process documentation.• Ability to thrive in a fast-paced environment, juggling multiple priorities and shifting demands.• Based in or near San Francisco to easily attend regular in-person recruiting events.### Preferred Qualifications• Experience representing companies at networking events, career fairs, or industry meetups.• Familiarity with recruiting operations for high-growth tech companies or startups.