Operations Specialist - Part-Time

Warehousequote; Kansas City (MO); Remote; USD 60,000 - 80,000; Part time

Job summary

WarehouseQuote seeks a part-time Operations Specialist to support daily operations by collaborating with Service Operations Coordinators. This role involves managing data entry and ensuring timely communication of tasks. Ideal candidates show problem-solving skills and the ability to work independently within a dynamic environment.

Benefits

85% medical, dental, and vision premiums covered

$2,000 annual HRA/HSA contribution

401k with 100% match

Reimbursement programs: childcare, tuition

Free daily lunches

Onsite gym

Qualifications

• Experience navigating and executing data entry across various systems.
• Ability to work remotely with minimal supervision.
• Proven skills balancing requests from multiple clients.

Responsibilities

• Assist Service Operations Coordinators with daily operational tasks.
• Ensure accurate internal and external data submissions.
• Communicate exceptions regarding operational tasks to the Team Lead.

Skills

Data Entry

Troubleshooting

Communication

Tools

Microsoft Excel

Datex - Warehouse Management System

WarehouseQuote Portal

Job description

Schedule: Part-Time, Monday-Friday 9:00AM - 3:00PM CST

About WarehouseQuote:

WarehouseQuote leverages technology, data intelligence, and operational excellence to drive clarity, growth, and innovation with excellence in all that we do. WarehouseQuote has built an integrated network of warehouses that can provide customers with on-demand scalable capacity. Customer inventory inside the WarehouseQuote network is managed by proprietary technology that can be utilized to provide real-time inventory visibility and forecasting. We are looking for an Operations Specialist to join our growing team!

“What we’ve been able to accomplish is not possible without our people, culture, and core values. It’s our ‘not so’ secret sauce.“ - Benjamin Hagedorn (CEO)

Day To Day Responsibilities:

• Assist Service Operations Coordinators in daily operational tasks, including:
  • At start of shift, connect with the Team Lead to confirm the daily tasks that require action
  • Order entry, Order closure, and additional task-based activities
  • At end of shift, communicating outstanding tasks to Team Lead
• Ensure internal and external data entry is accurate and submitted in a timely manner to internal & external shareholders
• Communicating exceptions regarding operational tasks to the Team Lead

Who We Are Looking For:

• Proven ability to understand, navigate, and execute data entry within various systems (WarehouseQuote Portal, Microsoft Excel’s order template, 3rd party portals)
• Ability to balance requests and Standard Operating Procedures for no less than 3 clients, directed by the Account Manager
• Ability to work remotely and accomplish tasks with minimal supervision
• Experience with troubleshooting issues & self-solving

Key Systems Used:

• WarehouseQuote’s Portal
• Google Meeting & Google Chat
• Datex - Warehouse Management System
• Confluence / WarehouseQuote Wiki, as referenced material

Our Core Values

WarehouseQuote only hires A+ rock stars who are dedicated to our core values and will work to maintain our incredible culture. We are dedicated to hard work and supporting each other and the community in which we live. We do this by investing in leadership and development efforts, supporting each other, having open and honest conversations, empowering everyone to take ownership of the things that are important to them, group charitable events, and, among other things, planned/impromptu company outings.

Put People First - We believe trust is the foundation of all relationships. We maintain that trust by showing grace while also challenging each other to operate our business in a way that maintains our culture of appreciation, respect, and transparency.

Do The Right Thing Every Time - We have the integrity to make the tough decision. When encountering challenges and opportunities, we never abandon our values or put others at risk. Following the Golden Rule makes us proud of our work and the relationships we build with one another.

Take Ownership Of Every Situation - We take ownership and are accountable for our actions. We do this by striving to admit, learn, and grow from failure and mistakes. We identify difficult situations as a privilege and an opportunity to provide value to our stakeholders.

Maintain Financial Discipline - We will exercise prudence in all financial decisions and will never risk the long term health of the company for short term gain. We hold the belief that today's sacrifices are tomorrow's rewards and the work we do as a company will serve as an example of our respect for each other.

Live Generously - We are the best versions of ourselves when we selflessly and humbly give of our time and talent to make a positive impact on those around us.

• 85% of premiums for medical, dental, and vision plans covered by WarehouseQuote
• $2,000 annual HRA/HSA contribution
• 401k with 100% match, up to 6%, immediately vested upon enrollment
• Reimbursement programs: childcare, tuition, wellness, cellphone
• Free daily lunches
• Leadership and development training
• Men and women haircuts
• Onsite gym

What Comes Next:

• The HR hiring manager will review your resume and determine if we feel there is a match based on your skill set.
• If there is a perceived match, we will have an initial phone interview to get acquainted with you and introduce the company.
• If there is mutual interest, we will proceed with a technical interview with one or more team members, a case interview, and finally a culture-based (non-technical) interview that will see if we are a match culturally for our organization.