Recruitment Coordinator

Hitachi Solutions; United States; Remote; USD 52,000 - 78,000; Full time

Job summary

Hitachi Solutions is seeking a Recruitment Coordinator to join our internal Recruitment team. You will coordinate interviews and logistics across multiple time zones, maintain trackers, and ensure accurate ATS data to support efficient hiring across countries and functions.

The role emphasizes strong organizational skills, exceptional attention to detail, and proactive collaboration with recruiters, hiring managers, and senior stakeholders to deliver a seamless candidate experience.

Qualifications

• Strong organisational and planning skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and commitment to delivering high-quality work.
• Strong communication skills and stakeholder management.
• Ability to build effective working relationships across different teams, cultures, and locations.
• Confident working in a fast-paced environment where priorities can change quickly.
• Proficient in using systems and technology to manage workload, coordinate activities, and produce reports.

Responsibilities

• Schedule and coordinate interviews between candidates, recruiters, hiring managers, and external recruitment agencies.
• Manage complex calendars and interview logistics across multiple time zones.
• Communicate interview schedules, process updates, changes, and next steps to candidates and stakeholders.
• Maintain recruitment trackers and ensure hiring activities are accurately recorded.
• Update and manage candidate information within the ATS.
• Produce regular recruitment reports to support monitoring of hiring activity and recruitment effectiveness.
• Support recruiters throughout the recruitment process to ensure a positive candidate experience.
• Build strong working relationships with stakeholders at all levels, including senior leaders.

Skills

Organizational skills

Communication skills

Stakeholder management

Attention to detail

Time management

English proficiency

Problem solving

Tools

ATS

Job description

We are looking for a highly organized and proactive Recruitment Coordinator to join our internal Recruitment team. In this role, you will help deliver a seamless and efficient recruitment experience across multiple countries and business functions.

Working in a fast-paced, international environment, you will coordinate complex hiring activities involving candidates, recruiters, hiring managers, agencies, and senior stakeholders across different geographies and time zones. This role is ideal for someone who thrives on organization, enjoys working with people, and takes pride in delivering exceptional service and attention to detail.

Key Responsibilities

• Schedule and coordinate interviews between candidates, recruiters, hiring managers, and external recruitment agencies.
• Manage complex calendars and interview logistics across multiple time zones.
• Communicate interview schedules, process updates, changes, and next steps to candidates and stakeholders.
• Maintain recruitment trackers and ensure hiring activities are accurately recorded.
• Update and manage candidate information within the Applicant Tracking System (ATS).
• Produce regular recruitment reports to support the monitoring of hiring activity, performance metrics, and recruitment effectiveness.
• Support recruiters throughout the recruitment process to ensure a positive and seamless candidate experience.
• Build strong working relationships with stakeholders at all levels, including senior leaders, while managing changing priorities and complex scheduling requirements.
• Act as an ambassador for the recruitment team by providing professional, timely, and customer-focused support to candidates and stakeholders.
• Manage multiple recruitment activities simultaneously while maintaining a high level of accuracy, responsiveness, and attention to detail.
• Contribute to continuous improvement of recruitment coordination processes and ways of working.

Essential

• Strong organisational and planning skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent attention to detail and commitment to delivering high-quality work.
• Strong communication skills and stakeholder management.
• Ability to build effective working relationships across different teams, cultures, and locations.
• Confident working in a fast-paced environment where priorities can change quickly.
• Proficient in using systems and technology to manage workload, coordinate activities, and produce reports.
• Strong problem-solving skills and a proactive approach to work.
• Excellent written and verbal communication skills in English.
• A collaborative, service-oriented mindset and a genuine desire to support others.
• Previous experience in coordination, administration, recruitment is an advantage

You’ll be successful in this role if you are:

• Highly organised and dependable.
• Calm and efficient under pressure.
• Comfortable managing multiple tasks at the same time.
• A natural communicator who enjoys working with a wide range of people.
• Detail-oriented with a strong focus on accuracy.
• Adaptable, resilient, and able to thrive in a dynamic international environment.
• Passionate about providing an excellent experience for both candidates and stakeholders.

Be part of our Hitachi family