Recruitment Coordinator

Experis (Austria); United States; Remote; USD 42,000 - 65,000; Full time

Job summary

Experis (Austria) is seeking a Recruitment Coordinator to support a busy recruitment team with reporting, data management and day-to-day operational administration. You will work with recruiters and programme leadership to ensure recruitment information is accurate and up to date for stakeholder review.

This role suits someone who enjoys data, spreadsheets, and coordinating multiple priorities in a fast-paced environment.

Qualifications

• At least 1 year of experience in administration, coordination, reporting, HR, recruitment operations or a similar support role.
• Strong Excel skills including formulas, filtering, sorting, data validation and reporting.
• Experience working with spreadsheets, databases or reporting tools.
• Excellent attention to detail and the ability to produce accurate work.
• Strong organisational skills and the ability to manage competing deadlines.

Responsibilities

• Creating and maintaining recruitment reports, spreadsheets and trackers.
• Supporting the preparation of monthly stakeholder reporting packs.
• Gathering, organising and checking data from recruitment systems and other sources.
• Keeping reporting templates and recruitment records accurate and up to date.
• Carrying out regular data quality checks and resolving or escalating discrepancies.
• Producing routine KPI and operational reports for the recruitment team.
• Supporting ad hoc reporting requests and administrative projects.

Skills

Attention to detail

Organisational skills

Communication skills

Problem-solving

Tools

Excel

Outlook

PowerPoint

Job description

Are you highly organised, confident working with data and looking for a role where your attention to detail can make a real difference?

We're looking for a

Recruitment Coordinator to support a busy recruitment team with reporting, data management and day-to-day operational administration. You'll work closely with recruiters and programme leadership, helping to ensure recruitment information is accurate, up to date and ready for stakeholder review.

This is a great opportunity for someone who enjoys working with spreadsheets, managing multiple priorities and bringing structure to a fast-paced environment.

What you'll be doing

Creating and maintaining recruitment reports, spreadsheets and trackers.

Supporting the preparation of monthly stakeholder reporting packs.

Gathering, organising and checking data from recruitment systems and other sources.

Keeping reporting templates and recruitment records accurate and up to date.

Carrying out regular data quality checks and resolving or escalating discrepancies.

Producing routine KPI and operational reports for the recruitment team.

Supporting ad hoc reporting requests and administrative projects.

What we're looking for

At least one year's experience in administration, coordination, reporting, HR, recruitment operations or a similar support role.

Strong Excel skills, including formulas, filtering, sorting, data validation and reporting.

Experience working with spreadsheets, databases or reporting tools.

Excellent attention to detail and a commitment to producing accurate work.

Strong organisational skills and the ability to manage competing deadlines.

Confidence using applicant tracking systems (ATS) or other internal databases.

Clear written and verbal communication skills.

A proactive approach to problem-solving and identifying discrepancies.

Proficiency in Microsoft Office, particularly Excel, Outlook and PowerPoint.

An understanding of the importance of following processes and handling confidential information.

If you enjoy working with data, keeping things organised and supporting a team to deliver, we'd love to hear from you.