Recruitment Coordinator

netPolarity, Inc. (Saicon Consultants, Inc.); Lake Hiawatha (NJ); Hybrid; USD 41,328 - 48,643; Full time

Job summary

A staffing and recruitment company is seeking a Recruiting Coordinator to play a critical role in facilitating a smooth recruitment process. The position requires managing interview schedules, providing an exceptional candidate experience, and being a Subject Matter Expert on recruitment tools. Ideal candidates will hold a bachelor's degree and have prior experience in recruitment or HR roles, along with strong organizational and communication skills.

Qualifications

• Experience coordinating interview schedules and managing calendars.
• Ability to manage multiple priorities and meet deadlines under pressure.
• Demonstrated ability to work effectively in a fast-paced environment.

Responsibilities

• Ensure a seamless and positive candidate experience.
• Coordinate interviews for hourly and salaried roles.
• Troubleshoot scheduling issues and manage reschedules.
• Serve as a Subject Matter Expert (SME) for tools like Paradox and Workday.

Skills

Coordinating interview schedules

Proficiency in Applicant Tracking Systems

Strong organizational skills

Excellent communication skills

Problem-solving skills

Education

Bachelor’s Degree in Business, Human Resources or related area

Tools

Workday

Paradox

Navan

Job description

Overview

The Recruiting Coordinator (RC) plays a pivotal role in building the teams that drive our success. As an RC, you’ll be the backbone of the recruitment process, ensuring that every candidate’s journey—from interview scheduling to onboarding—is seamless, efficient, and reflects the high standards of GAF. You’ll coordinate interviews for both hourly and salaried roles, manage travel arrangements, and act as a Subject Matter Expert (SME) for tools such as Paradox and Workday, troubleshooting issues to keep the process running smoothly.

Location: Onsite in Parsippany, NJ (4 days on site in Parsippany Mon-Thu, Fridays remote)

Duration: 4 + month contract and after (Temp to Perm or possible extension)

Pay Rate: 30 to 35.31/hr. On W-2

Work Schedule: This location follows a 4:1 hybrid schedule, Monday-Thursday on-site, Friday remote.

Responsibilities

• Candidate Experience: Ensure a seamless and positive candidate experience by managing communications, resolving concerns, and providing timely updates throughout the interview process. Overseeing process from interview to hire to include requisition management, offers, and background/drug checks
• Interview Scheduling: Coordinate interviews for hourly and salaried roles using tools like Paradox and spreadsheets. Handle travel arrangements via Navan and issue guest visitor passes for HQ office interviews. Troubleshoot scheduling issues and manage reschedules as needed.
• System Expertise: Serve as a Subject Matter Expert (SME) for Paradox and Workday, troubleshooting system issues, adding templates, verifying interviewer access, and escalating larger concerns to management.
• Stakeholder Collaboration: Work closely with hiring managers, recruiters, and interview panels to coordinate schedules and ensure alignment.
• HR Shared Services Support: Respond to inquiries from employees and managers via the ServiceNow case management system. Provide guidance on various HR areas within the recruiting and employee life cycle.
• Process Improvement: Identify and implement opportunities to streamline scheduling, offer letter generation, and other recruitment processes.
• Collaborate across the HR Services team to identify process improvement, efficiencies and areas of opportunity to centralize and standardize the way we work
• Compliance: Maintain confidentiality and ensure adherence to company policies and legal requirements throughout recruitment activities.
• Other duties as assigned

Basic Qualifications

• Bachelor’s Degree in Business, Human Resources or related area.
• Experience coordinating interview schedules and managing calendars.
• Proficiency in using Applicant Tracking Systems (e.g., Workday) and scheduling tools (e.g., Paradox).
• Demonstrated ability to work effectively in a high-volume, fast-paced environment.
• Strong organizational skills with attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines under pressure.
• Customer-service orientation with a focus on delivering an exceptional candidate experience.
• Proven problem-solving skills, including the ability to troubleshoot technical issues and navigate complex scheduling conflicts effectively.

Preferred Qualifications

• Prior experience in recruiting coordination or HR-related roles.
• Familiarity with travel arrangement platforms (e.g., Navan) and background verification processes.
• Proven ability to troubleshoot technical issues and act as a Subject Matter Expert (SME) for recruitment tools.
• Experience identifying process inefficiencies and implementing improvements.

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Manufacturing

Industries

• Industrial Machinery Manufacturing