Recruitment Coordinator

Spectraforce Technologies; Deerfield (IL); Hybrid; USD 27,552,000 - 41,328,000; Full time

Job summary

Spectraforce Technologies is seeking a Recruitment Coordinator in Deerfield, IL for a 5-month hybrid role (3 days onsite). The position supports the Operations - Solutions Recruiting Team, providing onsite and remote support to arrange complex interview requests across sites and contribute to successful candidate interview days.

The role emphasizes scheduling precision, customer service orientation, and strong communication to ensure a seamless candidate experience throughout the Talent

Qualifications

• Bachelor's degree or equivalent.
• 1-3 years experience in a coordination role, ideally onsite or in-house.
• Experience with Applicant Tracking Systems.
• Proven expertise with complex and high-volume scheduling.
• Excellent communication skills.
• Outstanding organizational skills and attention to detail.
• Experienced user of Outlook, Excel, Word, PowerPoint.
• Ability to interact with people across all levels with a strong customer service orientation.
• Familiar with recruiting tools and technologies.
• Capability to manage a high volume of requests in a fast-paced environment and provide remote support.

Responsibilities

• Provide system support to Hiring Managers and Recruiters with Workday Recruiting and recruiting processes.
• Work with hiring managers and candidates to secure interview availability and respond to queries.
• Utilize relevant tools to schedule and confirm interviews, book meeting rooms, arrange travel and logistics.
• Contribute to a first-class candidate experience and act as the face of the Talent Acquisition team.
• Send and track candidate assessments.
• Support recruiters in reviewing and producing offer letters and employment agreements.
• Assist candidates through post-offer onboarding processes.
• Build positive relationships with internal and external stakeholders.
• Manage candidate expenses and purchase orders.
• Review new requisitions for accuracy and allocation to recruiters.
• Participate in continuous improvement projects.

Skills

Calendar management

High-volume scheduling

Attention to detail

Organizational skills

Communication skills

Customer service orientation

Education

Bachelor's degree or equivalent

Tools

Workday Recruiting

Outlook

SharePoint

Excel

Word

PowerPoint

Job description

Recruitment Coordinator

Location: Deerfield, IL 60015

Duration: 05 Months

Work Schedule: Hybrid (3 days onsite)

Top 3-5 Must-Have Non-negotiable Skills Required

• Experience with calendar management and scheduling
• Ability to manage and prioritize a high volume of requests
• High level of attention to detail- hiring managers are located within in all 50 states with different time zones; this person must be able to pivot and schedule accordingly, quickly and without error
• Ability to stay organized with the dedication to follow up

Is a bachelor's degree required? no

How many years of recent experience does this person need to have?

1 year of experience with scheduling- this could be an internship or part-time job where they had to keep an organized high volume schedule.

Would also consider a student graduating in May who has demonstrated an interest in the HR field.

Nice to Have Skills

• Managing scheduling in a Talent acquisition environment
• Outlook exposure to SharePoint and ability to navigate a shared document hub
• Familiar with different functionalities within Outlook example- Templates

The role of a Recruitment Coordinator is to act as guardian of the candidate experience and to ensure that all logistical and administrative aspects of the Talent Acquisition process are executed with precision and a high, customer service orientation. You will skillfully navigate and resolve scheduling conflicts and logistics towards positive outcomes and be able to work independently. You will drive the internal brand of TA forward though your outstanding engagement with others and work effectively to represent externally.

In this role, you will play a critical role in supporting our Operations - Solutions Recruiting Team. This team is based across a number of sites and your role will comprise providing onsite and remote support to your team. Your key accountabilities will range from seamlessly arranging complex interview requests across our business to playing an active role in facilitating successful candidate interview days. Your high, customer service orientation, attention to detail and outstanding communication skills will make you an integral part of the success of this team.

Key Responsibilities

• Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes.
• Work with hiring managers and candidates to secure interview availability and respond to queries
• Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logistics
• Contribute to a first class, candidate experience and act as the face of the Talent Acquisition team when meeting and greeting candidates
• Send and track candidate assessments
• Support your Recruiters in reviewing and producing offer letters and employment agreements
• Play an active role in supporting candidates through post offer processes to contribute towards a positive onboarding experience
• Proactively build positive relationships with internal and external stakeholders
• Manage candidate expenses and purchase order generation
• Accountable for timely review of new requisitions for accuracy, completeness and prompt allocation to the relevant recruiter
• Participate in continuous improvement projects

Experience & Qualifications

• Bachelor's degree or equivalent
• 1-3 years' experience in a coordination role, ideally within an onsite or in-house team
• Experience with Applicant Tracking Systems and administrative tools
• Proven expertise with complex and high-volume scheduling
• Excellent communication skills (verbal and written)
• Outstanding organizational skills and attention to detail
• Experienced user of Outlook, Excel, Word, PowerPoint
• Capability to interact with people across all levels of business with a high customer service orientation and a focus on building high-quality relationships
• Expertise within recruiting tools and technologies
• Capability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support
• Experience within Human Resources preferred