Recruitment Administrative Assistant

Aidey; United States; Remote; USD 40,000 - 52,000; Full time

Job summary

Aidey, an AI-first BPO company, seeks an Admin Assistant to support Recruitment and Operations. This fully remote role focuses on keeping processes organized, managing postings, and coordinating candidate communications across channels.

The ideal candidate is reliable, eager to learn, adaptable, and detail-oriented, with strong English communication and proficiency in productivity tools. Fresh graduates are encouraged to apply and growth into higher-level roles is possible.

Qualifications

• Strong written and verbal English communication required.
• Proficiency with Google Workspace or Microsoft Office.
• Detail-oriented and highly organized with a dependable work ethic.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide administrative support to Recruitment and Operations teams.
• Manage job postings and source candidates across channels.
• Screen applications, maintain candidate records and recruitment trackers/reports.
• Coordinate candidate communications including interview scheduling and assessments.
• Assist with candidate evaluations by reviewing assessments and preparing profiles and CVs.
• Ensure recruitment data and internal systems are accurate and up to date.
• Support special projects and other duties as assigned by management.

Skills

English communication

Office tools

Attention to detail

Multitasking

Adaptability

Ownership mindset

Tools

ATS

Workable

LinkedIn

OnlineJobs PH

Job description

About the Company:

Aidey is an AI-first Business Process Outsourcing company — the human layer powering the world’s most ambitious AI-native companies. We staff the last mile of customer experience, technical success, back-office operations, and sales, operating remotely from the Philippines. Every process we run is designed AI-first and finalized by a senior human, so our clients inherit better quality, faster cycles, and a lower cost base. Trusted by global brands including Nokia and Wix, Aidey is where human intelligence meets machine scale.

About the Position:

We are looking for an Admin Assistant to support our Recruitment and Operations teams. In this role, you will help keep day-to-day processes organized and running smoothly by providing administrative support across various recruitment and operational functions.

We work in a fast-paced environment where priorities can change quickly, so we’re looking for someone who is eager to learn, adaptable, and able to quickly pick up new tools, processes, and responsibilities. The ideal candidate is dependable, resourceful, and capable of managing multiple tasks while maintaining a high level of accuracy.

Whether you’re a fresh graduate looking to start your career or someone with prior administrative experience, we value reliability, adaptability, attention to detail, accountability, a strong work ethic, and a genuine desire to learn and grow. We’re looking for someone who takes ownership of their work, follows through on commitments, and consistently looks for ways to contribute to the team’s success.

Responsibilities:

• Provide administrative support to the Recruitment and Operations teams
• Manage job postings and assist with sourcing candidates through various recruitment channels
• Screen applications, maintain candidate records, and update recruitment trackers and reports
• Coordinate candidate communications, including interview scheduling, follow-ups, and assessment administration
• Assist with candidate evaluations by reviewing assessments, conducting technical checks, and preparing candidate profiles and CVs
• Ensure recruitment data, documentation, and internal systems are accurate and up to date
• Support special projects and perform other administrative duties as assigned by management
• Fresh graduates are encouraged to apply
• Previous experience in administrative support, recruitment, customer service, or operations – ADVANTAGE
• Strong written and verbal English communication skills – MUST
• Comfortable using Google Workspace, Microsoft Office, or similar productivity tools – MUST
• Familiarity with recruitment platforms, applicant tracking system (ATS), OnlineJobs PH, and LinkedIn – MUST
• Familiarity with Workable – ADVANTAGE
• Detail-oriented, organized, and dependable
• Ability to manage multiple priorities in a fast-paced environment
• Proactive, resourceful, adaptable, and eager to learn
• Able to take ownership of tasks and follow through on commitments

Setup & Availability

• Stable internet connection (100+ Mbps) and a quiet, professional workspace – MUST
• Work schedule is Monday to Friday, 12 PM – 9 PM PHT. Be available to work changing shifts as business needs require – MUST
• Above-market base
• Fully remote, long-term role – no commute, no office mandate
• Well-defined processes and structured workflows
• Opportunity to grow into higher-level roles