Staffing Representative

Talentoma; North Carolina; Remote; USD 47,000 - 64,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Bonus opportunities

Stipends

Job summary

Talentoma is seeking a Staffing Representative for a fully remote role based in North Carolina. You will handle candidate communications, clarify opportunities, and coordinate next steps to help recruiters maintain an efficient hiring workflow.

You will use Greenhouse, Google Calendar, and Airtable to update candidate information, schedule interviews, and track progress with clear, professional communication.

Qualifications

• High school diploma or equivalent.
• No experience required; related staffing or candidate-facing experience preferred.
• Familiar with hiring workflows and candidate communication.
• Experience with interview logistics and scheduling.
• Skilled with Greenhouse ATS.
• Skilled with Google Calendar.
• Skilled with Airtable for data entry.
• Authorization to work in the United States.
• Fully remote work from home in North Carolina.
• Willingness to a 40-hour weekly commitment.
• Structured onboarding and training on systems.

Responsibilities

• Review open queue of calls, emails, and messages and respond professionally.
• Share approved opportunity details and status updates with candidates.
• Enter and update candidate details in Greenhouse.
• Coordinate interview calendars and schedule with Google Calendar.
• Check submissions for completeness and request missing information.
• Route questions to the assigned recruiter.
• Follow up after interviews and document progress in Greenhouse.
• Maintain daily activity trackers in spreadsheets and Airtable.
• Communicate scheduling changes to candidates, recruiters, and contacts.
• Escalate urgent scheduling conflicts to staffing team lead.

Skills

Candidate communication

Interview logistics

Hiring workflows

Professional communication

Education

High school diploma or equivalent

Tools

Greenhouse

Google Calendar

Airtable

Job description

Monthly Pay: $4,220 - $5,731 USD per month

Summary:

Each shift begins with the open queue: calls, emails, and candidate messages awaiting a response. A Staffing Representative communicates with candidates to clarify opportunities, coordinate next steps, and help recruiters maintain an accurate hiring workflow. The representative sits on the staffing team under a staffing team lead and works closely with candidates, recruiters, and hiring contacts. This fully remote work from home position is based in North Carolina, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Review the open queue of candidate calls, emails, and messages, identify the purpose of each contact, and provide timely, professional responses.
• Share approved opportunity details, application status updates, and next-step information while using clear and respectful language with candidates.
• Enter and update candidate contact details, availability, qualifications, and interaction notes in an applicant-tracking system such as Greenhouse.
• Coordinate interview calendars by confirming candidate availability, sending meeting details, and updating a scheduling and calendar such as Google Calendar.
• Check candidate submissions for completeness, flag missing information, and request clarification through the appropriate communication channel.
• Route candidate questions that need recruiter direction to the assigned recruiter, including questions about role expectations, interview steps, or hiring decisions.
• Follow up with candidates after scheduled interviews or requested updates, documenting completed outreach and remaining actions in Greenhouse.
• Maintain organized daily activity trackers and status lists using spreadsheets and data entry such as Airtable to support recruiter visibility.
• Communicate scheduling changes promptly to candidates, recruiters, and hiring contacts, confirming that calendar updates are reflected accurately.
• Escalate urgent scheduling conflicts, repeated candidate concerns, or unclear instructions to the staffing team lead for guidance.
• Meet quality expectations through accurate updates, prompt turnaround, complete notes, respectful candidate interactions, and dependable follow-up.

Qualifications:

• High school diploma or equivalent.
• No experience required; related staffing, recruiting coordination, or candidate-facing experience preferred.
• Familiarity with hiring workflows, candidate communication, interview logistics, and respectful handling of candidate information.
• Ability to learn and use an applicant-tracking system such as Greenhouse for candidate updates and activity notes.
• Ability to use a scheduling and calendar such as Google Calendar to coordinate interview availability and changes.
• Comfort using spreadsheets and data entry such as Airtable to maintain organized status trackers.
• Strong ability to explain next steps clearly, listen carefully to questions, and communicate professionally by phone and email.
• Careful approach to reviewing details, tracking outstanding actions, and escalating questions to recruiters or the staffing team lead.
• Reliable computer, high-speed internet, and a quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work from home in North Carolina, United States.
• Structured onboarding and training on an applicant-tracking system such as Greenhouse, a scheduling and calendar such as Google Calendar, and spreadsheets and data entry such as Airtable.
• Regular check-ins with the staffing team lead to review priorities, questions, and workflow updates.
• Opportunities to build interview coordination, candidate support, staffing workflow, and hiring operations skills.
• Health coverage, paid leave, a 401(k), bonus opportunities, and stipends.