Recruiting Operations Lead for AI Hiring Engine

Patronus AI, Inc.; San Francisco (CA); On-site; USD 80,000 - 125,000; Full time

Benefits offered by this job

Competitive salary and equity packages

15 days of paid vacation per annum

Parental & sick leave

Health, dental, and vision insurance

401(k) plan + matching

In-office lunch & dinner

Sponsored personal tax accounting

Whoop band

Monthly meal stipend

Monthly health and wellness stipend

Equinox membership

Fun global offsites!

Job summary

Patronus AI, Inc. in San Francisco is seeking a Recruiting Coordinator to streamline our recruiting engine. You’ll own interview coordination end to end, ensure a great candidate experience, and keep processes moving across time zones and stakeholders.

You’ll work closely with recruiters, hiring managers, and leadership to continuously improve how we hire as the company scales, with in-office attendance five days a week in SF and a base salary in a strong range.

Qualifications

• 2–3 years of experience in recruiting coordination, recruiting operations, executive coordination, People operations, or another fast-paced operational role.
• Exceptionally organized and can manage many simultaneous workstreams without losing track of details.
• You move quickly and naturally create urgency around things that are stuck.
• You communicate clearly, warmly, and professionally with everyone from candidates to executives.
• You have strong judgment and know when to solve something yourself versus elevate it.
• You don’t just follow processes — you notice when they’re inefficient and want to improve them.
• You’re excited about AI and constantly look for ways technology can make you more effective.
• You’re comfortable operating in an environment where priorities change quickly and the answer is not always obvious.
• You want significantly more responsibility over time and view this role as a place to develop into an exceptional recruiting or operations leader.

Responsibilities

• Own interview coordination end to end across candidates, interviewers, executives, time zones, and formats.
• Own the candidate experience, serving as a responsive and thoughtful point of contact throughout the process.
• Keep every process moving by tracking interviews, feedback, and next steps.
• Anticipate scheduling conflicts and logistics issues and resolve them quickly.
• Maintain recruiting data in ATS and related systems, ensuring accuracy and clarity.
• Find and eliminate operational friction by identifying bottlenecks and automating or redesigning processes.
• Use AI to automate recruiting workflows and increase overall efficiency.
• Support recruiting programs as we scale, including interviewer training and events.

Skills

Recruiting coordination

Recruiting operations

Executive coordination

People operations

Operational mindset

Job description

Patronus AI, Inc. in San Francisco is seeking a Recruiting Coordinator to streamline our recruiting engine. You’ll own interview coordination end to end, ensure a great candidate experience, and keep processes moving across time zones and stakeholders.

You’ll work closely with recruiters, hiring managers, and leadership to continuously improve how we hire as the company scales, with in-office attendance five days a week in SF and a base salary in a strong range.