Recruiting Coordinator

Patronus AI, Inc.; San Francisco (CA); On-site; USD 80,000 - 125,000; Full time

Benefits offered by this job

Competitive salary and equity packages

15 days of paid vacation per annum

Parental & sick leave

Health, dental, and vision insurance

401(k) plan + matching

In-office lunch & dinner

Sponsored personal tax accounting

Whoop band

Monthly meal stipend

Monthly health and wellness stipend

Equinox membership

Fun global offsites!

Job summary

Patronus AI, Inc. in San Francisco is seeking a Recruiting Coordinator to streamline our recruiting engine. You’ll own interview coordination end to end, ensure a great candidate experience, and keep processes moving across time zones and stakeholders.

You’ll work closely with recruiters, hiring managers, and leadership to continuously improve how we hire as the company scales, with in-office attendance five days a week in SF and a base salary in a strong range.

Qualifications

• 2–3 years of experience in recruiting coordination, recruiting operations, executive coordination, People operations, or another fast-paced operational role.
• Exceptionally organized and can manage many simultaneous workstreams without losing track of details.
• You move quickly and naturally create urgency around things that are stuck.
• You communicate clearly, warmly, and professionally with everyone from candidates to executives.
• You have strong judgment and know when to solve something yourself versus elevate it.
• You don’t just follow processes — you notice when they’re inefficient and want to improve them.
• You’re excited about AI and constantly look for ways technology can make you more effective.
• You’re comfortable operating in an environment where priorities change quickly and the answer is not always obvious.
• You want significantly more responsibility over time and view this role as a place to develop into an exceptional recruiting or operations leader.

Responsibilities

• Own interview coordination end to end across candidates, interviewers, executives, time zones, and formats.
• Own the candidate experience, serving as a responsive and thoughtful point of contact throughout the process.
• Keep every process moving by tracking interviews, feedback, and next steps.
• Anticipate scheduling conflicts and logistics issues and resolve them quickly.
• Maintain recruiting data in ATS and related systems, ensuring accuracy and clarity.
• Find and eliminate operational friction by identifying bottlenecks and automating or redesigning processes.
• Use AI to automate recruiting workflows and increase overall efficiency.
• Support recruiting programs as we scale, including interviewer training and events.

Skills

Recruiting coordination

Recruiting operations

Executive coordination

People operations

Operational mindset

Job description

About Patronus AI

Patronus AI is a frontier lab developing simulation research and infrastructure to accelerate progress toward human-aligned AGI. We are on a mission to simulate all of the world’s intelligence.

We are the team behind some of the earliest and most influential research in AI evaluation like FinanceBench, Lynx, SimpleSafetyTests, CopyrightCatcher, Humanity’s Last Exam, and more. We are formerly AI researchers and engineers from companies like Meta AI, Amazon AGI, and Google. Our customers include foundation model labs and Fortune 500 enterprises like Adobe. We are backed by top-tier investors like Lightspeed Venture Partners, Notable Capital, Stanford University, Noam Brown, Gokul Rajaram, and more.

Responsibilities

We’re building an exceptional team, and hiring is one of the most important things we do. As we scale, we’re looking for a Recruiting Coordinator to make our recruiting engine faster, sharper, and more reliable.

This is not a role where you simply manage calendars. You’ll own the operational backbone of recruiting: keeping candidates moving, creating an exceptional experience at every touchpoint, and making sure nothing gets dropped as the company grows. You’ll work closely with recruiters, hiring managers, and leadership and have the opportunity to improve how we hire, not just operate the process that exists today.

The best person for this role is exceptionally organized, moves quickly, communicates clearly, and takes ownership without waiting to be asked. You notice problems before they become problems and leave every process better than you found it.

In this role, you will:

• Own interview coordination end to end. Schedule complex interview loops across candidates, interviewers, executives, time zones, and formats while keeping the process moving quickly.


• Own the candidate experience. Be a responsive, thoughtful point of contact throughout the interview process and make sure candidates always know what happens next.


• Keep every process moving. Track interviews, feedback, next steps, and outstanding actions. Follow through relentlessly so nothing stalls or gets dropped.


• Solve problems before they escalated. Anticipate scheduling conflicts, interviewer changes, candidate constraints, and other logistical issues and resolve them quickly.


• Maintain exceptional recruiting data. Keep our ATS and recruiting systems accurate and current so the team can trust the data and understand exactly what is happening across the funnel.


• Find and eliminate operational friction. Identify repetitive work, unnecessary steps, and bottlenecks, then automate or redesign them.


• Use AI aggressively. Experiment with new models and tools to automate recruiting workflows and help us operate with significantly more leverage.


• Support recruiting programs as we scale. Help with interviewer training, candidate events, onboarding handoffs, reporting, and other projects that strengthen the overall hiring engine.


• Build beyond the role. As you develop context and judgment, take ownership of increasingly ambiguous recruiting and People problems.

Qualifications

The number one qualification to succeed in this machine learning course is gumption – John Lafferty, CS Professor at Yale

Above all, we look for a proactive mindset, willingness to learn, unlimited energy, and relentless optimism. You are a great fit if you have a background in the following:

• You have 2–3 years of experience in recruiting coordination, recruiting operations, executive coordination, People operations, or another fast-paced operational role.


• You are exceptionally organized and can manage many simultaneous workstreams without losing track of details.


• You move quickly and naturally create urgency around things that are stuck.


• You communicate clearly, warmly, and professionally with everyone from candidates to executives.


• You have strong judgment and know when to solve something yourself versus elevate it.


• You don’t just follow processes - you notice when they’re inefficient and want to improve them.


• You’re excited about AI and constantly look for ways technology can make you more effective.


• You’re comfortable operating in an environment where priorities change quickly and the answer is not always obvious.


• You want significantly more responsibility over time and view this role as a place to develop into an exceptional recruiting or operations leader.

To support close collaboration, this role is based in our San Francisco headquarters and requires in-office attendance 5 days a week.

The expected base salary range for this role is $80,000 - $125,000 USD. In addition to base salary, we offer equity and benefits. Actual compensation will be determined based on experience, qualifications, skills, and location.

Benefits

• Competitive salary and equity packages


• 15 days of paid vacation per annum


• Parental & sick leave


• Health, dental, and vision insurance plans


• 401(k) plan + matching


• In-office lunch & dinner


• Sponsored personal tax accounting


• Whoop band


• Monthly meal stipend


• Monthly health and wellness stipend


• Equinox membership


• Fun global offsites!

Patronus AI is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.