Recruiting Operations Coordinator — Hybrid (Onsite Training)

Addison Group; Chicago (IL); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Addison Group is partnering with a client in Chicago to identify a Recruiting Coordinator for a contract opportunity. The role focuses on interview scheduling, candidate communications, ATS updates, and onboarding coordination to support high-volume hiring.

This position offers a flexible hybrid work model after training, with onsite presence during the initial weeks. The candidate will partner with recruiters and hiring managers to deliver a positive candidate experience and drive process

Qualifications

• Minimum of 1 year of experience in recruiting coordination, HR administration, scheduling, or related support role.
• Hands-on experience with Greenhouse ATS, including interview scheduling, candidate tracking, and reporting functions.
• Strong calendar management skills with the ability to coordinate across multiple stakeholders.
• Exceptional organizational skills and attention to detail.
• Excellent verbal and written communication abilities.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Self-motivated with the ability to work independently while collaborating effectively with cross-functional teams.
• Interest in building a long-term career in recruiting coordination and talent acquisition.
• Start Date: ASAP.
• Employment Type: Ongoing contract opportunity with potential for extension or contract-to-hire conversion.
• Flexible hybrid work environment after training.
• Exposure to a growing organization following a recent acquisition.
• Potential for long-term career growth and expanded responsibilities.
• Collaborative team environment with opportunities to develop recruiting expertise.

Responsibilities

• Coordinate and schedule interviews across multiple calendars, ensuring an efficient hiring process.
• Serve as a primary point of contact for candidates, providing interview details, confirmations, reminders, and follow-up communications.
• Maintain accurate candidate records within the applicant tracking system.
• Utilize Greenhouse to track candidate progress, update workflows, and manage recruiting documentation.
• Support recruiters with pipeline management and day-to-day administrative tasks.
• Monitor hiring activity and provide regular updates on project progress.
• Assist with onboarding coordination and other talent acquisition initiatives as needed.
• Prepare reports, manage data entry tasks, and contribute to process improvement efforts.

Skills

Greenhouse ATS

Interview scheduling

Calendar management

HR administration

Stakeholder management

Candidate communications

Job description

Addison Group is partnering with a client in Chicago to identify a Recruiting Coordinator for a contract opportunity. The role focuses on interview scheduling, candidate communications, ATS updates, and onboarding coordination to support high-volume hiring.

This position offers a flexible hybrid work model after training, with onsite presence during the initial weeks. The candidate will partner with recruiters and hiring managers to deliver a positive candidate experience and drive process