Recruiting Operations Coordinator

Jobtailor

San Francisco (CA)

Hybrid

USD 120,000 - 160,000

Full time

14 days+

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Job summary

Vitalize is hiring a Recruiting Operations lead in San Francisco for a hybrid role focused on owning interview operations and building scalable systems to deliver exceptional candidate experiences.

You will become the internal Ashby expert, creating automations, workflows, interview plans, kits, dashboards and reports while leveraging AI to reduce manual work and raise quality across recruiting processes.

Qualifications

2+ years of Recruiting Coordination, Recruiting Operations, or Talent Operations in a fast-paced environment.
Deep expertise with Ashby, including automations, workflows, interview plans, kits, reporting, and process improvements.
Strong process and operational excellence orientation.
Exceptional attention to detail.
Hospitality mindset toward candidates, interviewers, hiring managers, and new hires.
Curiosity around AI and recruiting technology.
Strong project management skills and ability to manage multiple priorities.
Exceptional judgment and professional representation of Vitalize.
High agency and proactive problem-solving.
Growth mindset and willingness to learn sourcing and talent identification.
Ability to work from the San Francisco office under the hybrid work model.
Ability or willingness to relocate to the San Francisco Bay Area.
Ability to travel for the role.
US work authorization status required; visa sponsorship disclosure.

Responsibilities

Own interview operations across the company and coordinate exceptional candidate experiences.
Become the internal Ashby expert by building automations, workflows, interview plans, templates, interview kits, dashboards, and reporting.
Leverage AI and technology to eliminate manual work and improve quality.
Identify and resolve friction in the hiring process and build scalable systems.
Partner with recruiters to create interview kits, standardize scorecards, and equip interviewers.
Maintain data quality across Ashby for accurate reporting, candidate data, feedback, and recruiting metrics.
Build dashboards covering funnel conversion, hiring velocity, interviewer health, and improvement opportunities.
Evaluate and implement recruiting technologies.
Own onboarding from offer acceptance through Day One in partnership with hiring managers, IT, Facilities, and People Operations.
Create memorable candidate touchpoints throughout the interview process.
Learn sourcing and talent identification and proactively uncover exceptional talent.
Proactively identify operational bottlenecks and solve them before they become problems.

Skills

Ashby expertise

Recruiting operations

Process improvement

Attention to detail

Hospitality mindset

AI curiosity

Project management

Proactive problem-solving

Growth mindset

Tools

Ashby tooling

Job description

• Own interview operations across the company and coordinate exceptional candidate experiences
• Become the internal Ashby expert by building automations, workflows, interview plans, templates, interview kits, dashboards, and reporting
• Leverage AI and technology to eliminate manual work and improve quality
• Identify and resolve friction in the hiring process and build scalable systems
• Partner with recruiters to create interview kits, standardize scorecards, and equip interviewers
• Maintain data quality across Ashby for accurate reporting, candidate data, feedback, and recruiting metrics
• Build dashboards covering funnel conversion, hiring velocity, interviewer health, and improvement opportunities
• Evaluate and implement recruiting technologies
• Own onboarding from offer acceptance through Day One in partnership with hiring managers, IT, Facilities, and People Operations
• Create memorable candidate touchpoints throughout the interview process
• Learn sourcing and talent identification and proactively uncover exceptional talent
• Proactively identify operational bottlenecks and solve them before they become problems

Requirements

2+ years of Recruiting Coordination, Recruiting Operations, or Talent Operations experience in a fast-paced environment
Deep expertise with Ashby, including automations, workflows, interview plans, interview kits, reporting, and process improvements
Strong process and operational excellence orientation
Exceptional attention to detail
Hospitality mindset toward candidates, interviewers, hiring managers, and new hires
Curiosity around AI and recruiting technology
Strong project management skills and ability to manage multiple priorities
Exceptional judgment and professional representation of Vitalize
High agency and proactive problem-solving
Growth mindset and willingness to learn sourcing and talent identification
Ability to work from the San Francisco office under the hybrid work model
Ability or willingness to relocate to the San Francisco Bay Area
Ability to travel for the role
US work authorization status required; visa sponsorship requirement must be disclosed

Core Competencies

Demonstrates expertise in Recruiting Operations and Talent Management, with a focus on process improvement, data quality, and candidate experience. Proficient in leveraging technology and AI to enhance recruitment workflows and operational efficiency.

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