Recruiting & Marketing Operations Coordinator

Northwestern Mutual; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Job summary

Northwestern Mutual is seeking an organized Administrative Coordinator to support recruiting, onboarding, and office operations in our Philadelphia office. The role involves helping the recruiting team attract, select, and onboard financial representatives, supporting marketing campaigns, and assisting the Managing Partner with calendar management and executive tasks.

The ideal candidate will have 2+ years of administrative or related experience, strong Microsoft 365 skills, calendar and travel

Qualifications

• Two or more years of recent administrative, recruiting, marketing, executive support, or related professional experience.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint or OneDrive.
• Experience managing calendars, meetings, travel, events, and multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills, with careful attention to grammar, formatting, and detail.
• Ability to work independently, exercise sound judgment, maintain confidentiality, and follow through on deadlines.
• Demonstrated ability to work professionally with leadership, team members, candidates, vendors, and community partners.
• Familiarity with applicant tracking systems, LinkedIn, social media scheduling, Canva, or email marketing platforms is preferred.
• Ability to occasionally attend recruiting, community, or office events outside standard business hours.

Responsibilities

• Maintain an organized inventory of recruiting materials, presentation decks, candidate resources, and event supplies.
• Track and update candidate pipeline files, recruiting dashboards, and activity reports.
• Send timely candidate communications for each step of the selection and interview process.
• Schedule and reschedule interviews, assessments, follow-up meetings, and recruiting events.
• Coordinate community events, campus career fairs, networking events, and candidate information sessions.
• Provide administrative support to leadership team members throughout the recruitment and selection process.
• Source resumes from approved job boards and develop referral lists using professional and social media platforms, including LinkedIn and Facebook.
• Maintain accurate candidate information and activity in the applicant tracking system.
• Handle candidate information with appropriate confidentiality and professionalism.

Skills

Administrative experience

Microsoft 365

Calendar management

Communication skills

Confidentiality

Deadline orientation

Leadership interaction

Event coordination

LinkedIn familiarity

Canva familiarity

Tools

Microsoft 365

SharePoint/OneDrive

Canva

LinkedIn

Email marketing tools

Job description

Northwestern Mutual is seeking an organized Administrative Coordinator to support recruiting, onboarding, and office operations in our Philadelphia office. The role involves helping the recruiting team attract, select, and onboard financial representatives, supporting marketing campaigns, and assisting the Managing Partner with calendar management and executive tasks.

The ideal candidate will have 2+ years of administrative or related experience, strong Microsoft 365 skills, calendar and travel