Recruiting Coordinator - Temporary

Lifehouse Inc.; San Rafael (CA); On-site; USD 41,000 - 58,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Flexible schedule

Flexible spending account

Health insurance

Life insurance

Paid time off

Referral program

Job summary

Lifehouse Inc. in San Rafael, CA is seeking a Recruitment Coordinator to support scalable hiring for individuals with intellectual and developmental disabilities.

You will partner with Talent Acquisition to manage interview scheduling, candidate communications, and ATS records, ensuring a smooth recruiting process. The role involves coordinating with recruiters, managing candidate progress, and assisting with screening and background-check preparations.

Qualifications

• Two years of recruitment, recruitment coordination, or similar field.
• Experience with ATS/HRIS and common office suites.
• Ability to pass LiveScan fingerprint clearance.

Responsibilities

• Coordinate and schedule interviews between candidates, recruiters, assistant managers, and managers.
• Collaborate with two recruiters to move candidates through the process and minimize delays.
• Communicate interview status and next steps to candidates and hiring teams.
• Maintain candidate records and recruiting activity in the ATS and related systems.
• Coordinate handoffs to HR for background checks and pre-employment requirements.
• Assist recruiters with resume review, phone screening, and candidate follow-up.

Skills

Recruitment coordination

Interview scheduling

Candidate communication

ATS experience

HRIS familiarity

MS Office

Google Workspace

LiveScan clearance

Tools

ATS

HRIS

MS Office

Google Workspace

Job description

Why work for us? Simple – We love what we do!

Ready to make a difference in the lives of people with intellectual and developmental disabilities (I/DD)?

At Lifehouse, we hire individuals to support our clients so that they can have the opportunity to lead a full life in their community. As the Recruitment Coordinator you will support the organization as we continue to rapidly scale our mission driven organization devoted to serving those with I/DD. You will partner closely with Talent Acquisition to reach hiring goals and implement hiring strategies.

What you will do:

• Coordinate and schedule interviews between candidates, recruiters, assistant managers, and managers, ensuring timely communication and efficient scheduling.
• Partner with Lifehouse’s two recruiters to move candidates through the recruitment process, track progress, and follow up on outstanding actions to minimize delays.
• Communicate with candidates and hiring team members regarding interview schedules, status updates, and next steps to maintain a positive recruitment experience.
• Maintain accurate candidate records, application statuses, and recruiting activity in the Applicant Tracking System (ATS) and related systems.
• Coordinate the handoff of selected candidates to HR for background checks and other pre-employment requirements.
• Assist recruiters with application and resume review, phone screening, and candidate follow-up as needed.

Why you should apply:

• You will make a difference and have fun while you work.
• You will be part of a great team working towards integration and changing the perception of people with developmental disabilities in the community.
• Competitive pay up to $36/hr.
• Outstanding benefits, including medial, employer-funded HRA, dental, vision, Life, LTD, EAP, FSA, retirement with employer match, pet insurance, vacation, sick, and holiday pay.

What you will bring:

• Friendly, helpful attitude, willing to go the extra mile.
• A positive outlook and the urge to make a difference.
• Ability to conduct screenings with consistency, professionalism, and approachable demeanor, applying good judgment and objectivity in matching qualifications to job requirements.
• Ability to effectively convey the position/job and act as a representative of Lifehouse.
• Good multitasker, including the ability to handle applications for multiple positions, juggle interview schedules, field timely callbacks, etc.
• Two years of experience with recruitment, recruitment coordination, administrative support, or a similar field.
• Familiarity with ATS, HRIS, Microsoft office and Google platforms and willingness to learn new systems.
• Ability to pass LiveScan fingerprint clearance.

Job Types: Temporary Full-Time hours

Pay: Up to $36.00 per hour depending on experience

Work Location: In person, San Rafael CA

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program