Recruiting Coordinator: Scheduling, Data & Talent Support

MAI Capital Management; Independence Township (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

MAI Capital Management is seeking a Recruiting Coordinator to provide essential administrative support to the Talent Acquisition team, coordinating interview schedules across time zones, generating reports, and handling candidate communications.

This role will partner closely with recruiters, hiring managers, candidates, and HR partners to facilitate a smooth interview process and a positive candidate experience.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2–4 years of experience in an Administrative support role, Recruiting department, or other HR function preferred.
• In lieu of a degree, 5+ years of work-related experience.
• Experience with an HRIS, ATS, and candidate engagement tools is a plus.
• Proficient in Microsoft Office, especially Outlook, PowerPoint, Excel, and Word.

Responsibilities

• Partners daily with recruiters to execute various steps in the hiring process.
• Uses tools to perform recruiting duties (ADP Workforce Now, intranet, social media, online sites).
• Coordinates all candidate interview schedules across time zones and manages complex calendars.
• Assists in resolving applicant inquiries related to open positions.
• Provides reporting and recruitment-related data as needed.
• Partners with the TA team to improve processes and recruitment workflow.
• Participates in HR projects and programs as needed.

Skills

Communication skills

Interpersonal skills

Highly organized

Team collaboration

Problem solving

Attention to detail

Education

Bachelor's degree in Human Resources or Business Administration

Tools

ADP Workforce Now

HRIS

Applicant Tracking System (ATS)

Microsoft Office (Outlook, PowerPoint, Excel, Word)

Job description

MAI Capital Management is seeking a Recruiting Coordinator to provide essential administrative support to the Talent Acquisition team, coordinating interview schedules across time zones, generating reports, and handling candidate communications.

This role will partner closely with recruiters, hiring managers, candidates, and HR partners to facilitate a smooth interview process and a positive candidate experience.