Recruiting Coordinator | Nonprofit Hiring & Onboarding

Volunteers of America Mid-States; Louisville (KY); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Health insurance

403b retirement plan

Paid time off

Job summary

Volunteers of America Mid-States is seeking a Recruiting Coordinator in Louisville, TN to support end-to-end recruitment activities, from posting to onboarding. You will coordinate job postings, screenings, interviews, and background checks, serving as the primary contact for candidates and hiring managers.

The role emphasizes accuracy, confidentiality, and timely communication. The position is full-time and salaried, requiring strong organizational skills and experience with ATS/HRIS or similar

Qualifications

• 7+ years of recruiting or HR experience.
• Experience using an applicant tracking system (ATS) and/or HRIS.
• Strong organizational, time-management, communication, and follow-through skills.
• Ability to manage multiple vacancies and competing priorities with strong attention to detail.
• Ability to maintain confidentiality and handle sensitive candidate and employee information.
• Proficiency with Microsoft Office or comparable productivity software.
• Experience in nonprofit, healthcare, behavioral health, social services, high-volume, or frontline recruiting preferred.

Responsibilities

• Process approved Request to Post and Request to Hire forms; verify required information and approvals before recruitment begins.
• Create, publish, refresh, and close job postings on the career site, job boards, social media, and other appropriate recruitment sources.
• Source candidates through job boards, professional networks, community partners, schools, workforce agencies, social media, and targeted outreach.
• Review applications and resumes against established qualifications; conduct initial phone screens using approved screening questions and document results in the ATS.
• Coordinate phone, virtual, and in-person interviews; provide confirmations and instructions and follow up with hiring managers for timely feedback.
• Conduct or coordinate reference checks and manage required pre-employment screenings. Determine the specific background check requirements for each program, position, and service location, recognizing that screening requirements vary by program, funding source, licensing standards, and applicable state regulations. Obtain and verify required authorizations; initiate and track criminal history, abuse and neglect registry, exclusion list, credential, license, driving-record, drug, and other applicable checks; review completion and documentation against program-specific checklists; promptly escalate missing, incomplete, or potentially disqualifying results to HR leadership; and ensure required clearances are confirmed before the individual begins duties, in accordance with organizational policy and applicable requirements.
• Prepare approved offer documentation, coordinate required approvals, track offer outcomes, and transition accepted candidates to onboarding.
• Maintain accurate candidate stages, notes, records, and recruitment documentation in the ATS/HRIS; protect confidentiality and follow record-retention requirements.
• Coordinate job fairs, career fairs, hiring events, community outreach, recruitment materials, staffing, candidate leads, and follow-up activities.
• Support recruitment marketing, social media campaigns, employee referral efforts, employer branding, and relationships with colleges, workforce agencies, vocational programs, and community organizations.
• Serve as a responsive point of contact for candidates and provide timely, professional communication regarding status and next steps.
• Maintain vacancy trackers and recruiting reports, including applicants, screens, interviews, offers, hires, time-to-fill, source of hire, conversion rates, and hard-to-fill positions.
• Provide hiring managers with pipeline updates, follow up on outstanding feedback and decisions, reinforce established recruiting processes, and escalate recruitment challenges as appropriate.
• Follow applicable employment laws, organizational policies, selection procedures, confidentiality standards, and recruitment documentation requirements.
• Identify opportunities to improve recruiting workflows, forms, systems, communication, sourcing strategies, candidate experience, and overall process efficiency.
• Participate in recruitment strategy meetings and HR projects and assist with orientation, onboarding, internship, apprenticeship, seasonal, and high-volume hiring activities as needed.
• Perform other duties as assigned.
• We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Skills

Recruiting experience

ATS/HRIS

Organizational skills

Confidentiality

Microsoft Office

Nonprofit recruiting

Job description

Volunteers of America Mid-States is seeking a Recruiting Coordinator in Louisville, TN to support end-to-end recruitment activities, from posting to onboarding. You will coordinate job postings, screenings, interviews, and background checks, serving as the primary contact for candidates and hiring managers.

The role emphasizes accuracy, confidentiality, and timely communication. The position is full-time and salaried, requiring strong organizational skills and experience with ATS/HRIS or similar