Recruiting Coordinator II

UNKNOWN; Indianapolis (IN); On-site; USD 42,000 - 66,000; Full time

Job summary

Cox Fleet in Indianapolis is seeking a Recruiting Coordinator II to own post-offer onboarding and ensure Day 1 readiness. You will manage onboarding workflows, drive candidate engagement, verify compliance, and partner with recruiters, hiring managers, and cross‑functional teams to deliver an exceptional onboarding experience.

From offer to start date, you will coordinate travel, training enrollment, equipment provisioning, system access, and documentation; maintain audit-ready records in the

Qualifications

• HS diploma/GED with 3 years in related field, or higher degree with less experience
• Associates or higher degree strongly preferred
• Minimum 1 year of experience in fast paced/high volume/complex environment
• Minimum 1 year as a Talent Acquisition Coordinator/HR Assistant
• Experience with ATS and resume databases (e.g., Workday, Paycor)

Responsibilities

• Own end-to-end onboarding, including compliance and Day 1 readiness
• Serve as primary contact for newly offered candidates
• Manage pre-employment screenings and compliance docs
• Maintain onboarding milestones and documentation
• Collaborate with Recruiters, Hiring Managers, Compliance, DOT, Training, IT
• Coordinate travel, training enrollment, equipment provisioning, system access, uniforms
• Monitor onboarding progress and escalate issues affecting start dates
• Maintain audit-ready records in ATS and HR systems
• Provide guidance to the Cox Fleet TA team and partners
• Support onboarding process improvements and efficiency

Skills

Communication skills

Attention to detail

Problem solving

Customer service

Time management

Discretion

Education

High School Diploma/GED

Associate degree or higher preferred

1 year of experience in fast paced environment

1 year in Talent Acquisition/HR

Tools

Applicant Tracking Systems

Workday

Paycor recruitment

SharePoint

MS Office

Job description

Job Description

*** EOE, including disability/vets ****

Cox Fleet keeps your fleet moving!

Headquartered in Indianapolis, Cox Fleet has grown to become one of the largest fleet maintenance companies in the country.

Cox Fleet is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers. Cox Fleet also services customers utilizing its 50+ nationwide service centers; each offering accident repair, painting, refurbishment, and heavy mechanical repair. We are supported by a 24/7 in-house call-center and provide scheduled maintenance services and unscheduled services to fleets anywhere, anytime.

Cox Fleet is currently hiring a Recruiting Coordinator II; the Recruiting Coordinator II plays a critical role in delivering a best-in-class Talent Acquisition (TA) experience by leading all post-offer onboarding activities and ensuring a seamless transition from offer acceptance through Day 1 readiness. This position manages onboarding workflows, drives candidate engagement, coordinates compliance requirements, and partners closely with recruiters, hiring managers, and cross-functional stakeholders to provide an exceptional candidate and hiring manager experience while ensuring all pre-employment requirements are completed accurately and on time.

RESPONSIBILITIES

• Own and manage the end-to-end onboarding process, ensuring all hiring, compliance, and Day 1 readiness activities are completed accurately and on time
• Serve as the primary point of contact for newly offered candidates, providing clear expectations, guidance, and support throughout the onboarding journey
• Initiate and manage pre-employment screening requirements, including background checks, drug testing, motor vehicle reviews, and required compliance documentation
• Maintain and track onboarding milestones, ensuring candidates complete all required documentation and onboarding activities within established timelines
• Proactively engage candidates through phone, email, and text communications to remove obstacles, maintain momentum, and create a positive onboarding experience
• Partner closely with Recruiters, Hiring Managers, Compliance, DOT, Training, IT, and other internal teams to coordinate a successful onboarding experience
• Coordinate logistics associated with new hire onboarding, including travel arrangements, training enrollment, equipment provisioning, system access, and uniform fulfillment
• Monitor onboarding progress and escalating issues that could impact start dates, ensuring timely resolution and candidate readiness
• Maintain accurate records and audit-ready documentation within applicant tracking, HR, and onboarding systems
• Identify opportunities to streamline workflows, improve operational efficiency, and enhance the hiring manager and candidate experience
• Provides guidance to the Cox Fleet TA team and internal partners on technical/procedural questions as their subject matter expert
• Serve as a member of the Cox Fleet TA team by role modeling the vision of the team, the values of the company
• Drive operational improvements and team engagement through transparency, ownership, and collaboration
• Leverage available tools and resources to improve logistics management across the requisition lifecycle, from offer acceptance through Day 1 readiness.
• Network with internally and externally to stay abreast of trending and best practices

What Success Looks Like

• Candidates are successfully guided from offer acceptance to Day 1 with a high level of engagement and satisfaction.
• Compliance and onboarding requirements are completed within established service‑level expectations.
• Hiring managers are equipped with timely updates and fully prepared new hires.
• Onboarding documentation remains accurate, complete, and audit‑ready.
• New hire start dates are achieved with minimal delays, creating a best‑in‑class onboarding experience

MINIMUM QUALIFICATIONS

• High School Diploma/GED and 3 years’ experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and up to 1 year of experience; or 5 years’ experience in a related field
• Associates degree or higher-level degree strongly preferred.
• Minimum one (1) year of experience working in a fast paced, high volume, or complex environment required
• Minimum one (1) year as a Talent Acquisition Coordinator, HR Assistant or similar role
• Proven experience with Applicant Tracking Systems and resume databases (ex.// Workday, Paycor recruitment)
• Previous experience working in a Corporate Human Resources department
• Experience providing consultative guidance and recommendations to colleagues and stakeholders
• Able to handle difficult conversations with tact and sensitivity
• Self-directed problem solver with a desire to contribute to the organization’s reputation and success
• Ability to provide exceptional, consistent customer service to internal and external clients
• Strong responsiveness and sense of urgency
• Solid computer skills, including experience with MS Office (Microsoft Office Suite, Google Chrome, Smart Sheets, SharePoint)
• Strong attention to detail
• Ability to manage multiple tasks concurrently, professionally, efficiently and follow through on multiple work initiatives at one time
• Proven ability to handle confidential information with a high level of discretion
• Strong verbal and written communication skills