Recruiting Coordinator (Contract)

harvey.ai; New York (NY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

An innovative firm is seeking a Recruiting Coordinator to join their dynamic Talent team. In this pivotal role, you'll streamline the hiring process, ensuring candidates have a seamless experience from application to interview. You'll collaborate closely with recruiters and hiring managers, juggling schedules and logistics in a fast-paced environment. This position offers the chance to contribute to a groundbreaking AI platform that is transforming professional services. If you're highly organized, thrive under pressure, and enjoy supporting a collaborative team, this is the perfect opportunity for you.

Qualifications

• 1-3 years of experience in recruiting coordination or admin assistance.
• Proficiency in using Ashby or similar applicant tracking systems.

Responsibilities

• Coordinate interviews and ensure a positive candidate experience.
• Maintain scheduling tools and support logistics for in-person interviews.

Skills

Recruiting Coordination

Customer Service

Organizational Skills

Communication Skills

Problem Solving

Education

Experience in Recruiting or Admin Assistance

Tools

Ashby ATS

Google Workspace

Job description

Why Harvey

Harvey is a secure AI platform for legal and professional services that augments productivity and automates complex workflows. Harvey uses algorithms with reasoning-adept LLMs that have been customized and developed by our expert team of lawyers, engineers and research scientists. We’ve found product market fit and are scaling our team very quickly. Some reasons to join Harvey are:

• Exceptional product market fit: We have partnered with the largest law firms and professional service providers in the world, including Paul Weiss, A&O Shearman, Ashurst, O'Melveny & Myers, PwC, KKR, and many others.
• Strategic investors: Raised over $500 million from strategic investors including Sequoia, Google Ventures, Kleiner Perkins, and OpenAI.
• World-class team: Harvey is hiring the best talent from DeepMind, Google Brain, Stripe, FAIR, Tesla Autopilot, Glean, Superhuman, Figma, and more.
• Partnerships: Our engineers and researchers work directly with OpenAI to build the future of generative AI and redefine professional services.
• Performance: 4x ARR in 2024.
• Competitive compensation.

Role Overview

We’re looking for a Recruiting Coordinator (Contractor) to join our Talent team at Harvey AI and help keep our hiring process running smoothly. In this role, you’ll be the go-to person for scheduling interviews, staying organized, and making sure every candidate has a great experience from start to finish.

Harvey is growing quickly, and that means there’s a lot of hiring happening across the company. You’ll work closely with recruiters, hiring managers, and candidates to keep everything on track — coordinating interviews, juggling shifting calendars, and making sure all the small (but important) details are covered.

This is a hybrid role based in our New York office. We ask that you’re available to be onsite during in-person candidate interviews, as a key part of the role involves making sure things go smoothly for both candidates and interviewers on the ground.

At Harvey, we’re building cutting-edge AI products that are transforming the way professionals work — and we’re doing it with a passionate, collaborative, and fast-moving team. You’ll be joining a company that values people, speed, and excellence. If you're someone who loves staying organized, thrives in fast-paced environments, and finds joy in making things run smoothly behind the scenes, we’d love to meet you.

What You’ll Do

• Partner with recruiters and hiring managers to deliver a smooth and positive candidate experience.
• Ensure in-person interview days are seamless — greeting candidates, prepping rooms, and supporting logistics onsite.
• Maintain scheduling tools and help troubleshoot when things shift or need reworking.
• Support recruiting operations projects focused on process improvement and team efficiency.
• Keep our applicant tracking system (Ashby) updated with accurate and timely information.
• Collaborate closely with teammates across the Talent team to ensure consistency and quality.

What You Have

• 1–3 years of experience in recruiting coordination, admin assistance, customer service or operations in a fast-paced environment.
• Experience working with Ashby (our primary ATS) or a similar applicant tracking system.
• A highly organized approach and comfort managing lots of moving parts at once.
• A friendly, clear, and professional communication style — especially over email and Slack.
• The ability to solve problems independently, adjust to changes quickly, and stay cool under pressure.
• A love of creating structure, staying on top of details, and helping others succeed.
• Proficiency in Google Workspace (Docs, Sheets, Calendar, etc.).

Work Location & Schedule Expectations

• This is a 6-month hybrid position based out of our New York office.
• You’ll be expected to work onsite on days when in-person candidate interviews are scheduled, and collaborate with the team both in-office and remotely.

Compensation

This is a full-time, 40-hour-per-week, 6-month contract role. The hourly pay range is $35–$50 per hour, depending on experience and location. Final compensation will be based on factors such as your skills, background, and alignment with the role’s needs.

Please find our CA applicant privacy notice here.

Harvey is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.

We are in the early innings of a generational company. Joining early at a hypergrowth startup has proven to lead to exponential growth in responsibility, access, and ability. Apply here today!