Recruiting Coordinator 2

Dexian; Dallas (TX); On-site; USD 32,000 - 34,000; Full time

Job summary

Dexian, a leader in Talent + Technology solutions, is seeking a Recruiting Coordinator 2 to support the end-to-end recruitment workflow. You will provide administrative and operational support for candidate processing, scheduling, and onboarding across multiple teams and locations.

Ideal candidates have a Bachelor's in Business (preferred), strong English communication, and experience with high-volume hiring and recruitment systems such as Taleo/PeopleSoft-like platforms.

Qualifications

• Bachelor's degree in Business preferred.
• 1 year experience; HS Diploma minimum.
• 2-4 years recruitment/HR experience with high-volume hiring.

Responsibilities

• Provide administrative assistance to the recruiting team including scheduling interviews and generating letters.
• Coordinate recruiting activities among Sourcers, Hiring Managers and Recruiters.
• Manage offer letters, background checks and pre-hire activities; ensure onboarding readiness.

Skills

Excellent communication

MS Office

MS Excel

Multitasking

Team collaboration

Attention to detail

Education

Bachelor's degree in Business

Associates Degree

HS Diploma

Tools

Workday Recruiting

Sterling

First Advantage

Job description

Job Title - Recruiting Coordinator 2

Estimated Start Date 12 October 2026

Building Location Irving, TX

Daily Schedule 40 hours week, First Shift

Estimated Duration 12 months

Potential Travel - Fort Worth 5%

Pay Range: $23-25/hr

Job Description

When you are a Recruiting Coordinator, you will provide administrative/operational support throughout the recruitment and on- boarding lifecycle in accordance with the recruiting guidelines, policies and regulatory requirements for the applicable region and business.

Job Duties/Responsibilities may include, but are not limited to:

• Provide administrative assistance to the recruiting team including generating required letters and documentation for prospective candidates and scheduling interviews.
• Assist and coordinate the recruiting activities among the assigned Sourcers, Hiring Managers and Recruiters.
• Assist in interview scheduling with the hiring managers or administrative assistants.
• Schedule interviews with the prospective candidates.
• Send interview information to candidates and hiring managers.
• Oversee/coordinate offer letters, contracts roll-out process, background/reference check process, security clearances and other pre-hire/transfer activities.
• Assist in execution of all pre- hire activities including collection of documents.
• Support gathering data required to create new hire record and update recruitment applications (Taleo/PeopleSoft) as required to prepare record for submission to HR Shared Services.
• Ensure day one paperwork and documentation required for creation of personnel files is collected and forwarded to group responsible for document management.

Required Qualifications:

• Excellent communication skills (both verbal and written) in English
• Intermediate knowledge of working with web/computer-based applications (MS Office) required to perform the tasks in recruitment related applications such as Taleo, PeopleSoft, etc.
• Ability to multi-task effectively in a matrixed team, high attention to detail, and the ability to think critically. Ability to complete tasks on time as per defined Service Level Agreements (SLA's).
• Self motivated, an excellent team player with the ability to manage multiple stakeholders.
• College or university degree and/or equivalent experience
• 3-4 year of recruitment/human resources job related experience and volume hiring experience and managing a delivery organization with 5 or more resources will be a definite advantage.

Desired Qualifications:

• Knowledge of at least one additional local language as applicable for span of support
• Familiar with company policies and procedures with a strong department background
• Able to build strong relationships with various stakeholders

Work Group:

• Provide administrative assistance to the recruiting team including sourcing candidates, scheduling interviews and necessary screening appointments, generating required letters and documentation for prospective candidates, etc.
• Service Excellence: Knowledge of customer service concepts and techniques; ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner.
• Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
• Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
• Staffing and Recruiting: Knowledge of standards, processes, techniques and methods used in staffing and recruiting; ability to identify, select, retain and relocate qualified personnel, both internally and externally, for a wide range of positions.
• Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.

Typical Day or Week in the Role

Typical task breakdown:

• Assist in the benchmarking with industry competitors and development of hiring policy documentation.
• Assist and coordinate the recruiting activities among the assigned Sourcers, Hiring Managers and Recruiters.
• Prescreen resumes sourced against existing job requisitions at the direction of recruiters.
• Assist in interview scheduling with the hiring managers or administrative assistants.
• Schedule interviews with the prospective candidates.
• Send interview information to candidates and hiring managers.
• Book Travel for candidates for onsite interviews.
• Oversee/coordinate offer letters, contracts roll-out process, background/reference check process, security clearances and other pre-hire/transfer activities.
• Assist in execution of all pre-hire activities including collection of documents.
• Onboarding preparation - Prepare, track, and report on metrics and measurements to help recruitment leadership.
• Onboarding
• Talent sourcing and recruiting using LinkedIn recruiter, Indeed, Beamery

Interaction with team:

• Communication with Recruiters on interview scheduling, status updates on pre employment
• Communication with Hiring Managers for panel availability for interviews and consensus meetings
• Communication with Candidates for availability for interviews, post offer pre-employment screens, check in for first day readiness

Work environment:

• Collaborative
• Supportive
• Inclusive
• Flexible
• Energetic

Education & Experience Required:

Bachelors Degree in Business is preferred

• 1 year experience Associates Degree
• 2-4 years experience HS Diploma
• 4 years experience Open to Master's degree's with 0 experience Internships will be considered

Qualifications & Experience

• College or university degree, or equivalent experience.
• 2-4 years of recruitment/human resources experience, including high-volume hiring.
• Ability to effectively multitask in a matrixed team environment.
• Strong attention to detail and critical thinking skills.
• Intermediate to expert proficiency with web/computer-based applications, including MS Office.
• Strong MS Excel experience.

Top 3 Skills

• Experience coordinating and scheduling candidates for hiring teams.
• Project management skills with the ability to manage and prioritize multiple tasks across stakeholders and time zones.
• High level of communication skills and professionalism.

Additional Technical Skills

Required

• MS Office, with an emphasis on Outlook.
• Web/computer-based applications.

Desired

• Ability to complete tasks within defined Service Level Agreements (SLAs).
• Experience with Workday Recruiting.
• Experience with Sterling or First Advantage.

Soft Skills

Required

• Excellent verbal, written, and active listening skills.
• Strong organization, time management, attention to detail, and prioritization abilities.
• Self-motivated, team-oriented, and able to manage multiple customers.
• Relationship-building skills.
• Quick thinker with adaptability to change.

Desired

• Customer service mindset when supporting hiring managers and candidates.
• Conflict resolution skills.

Disqualifiers / Red Flags

• Extensive recruiting experience beyond recruiting coordination.
• Excessive job hopping.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support. Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.