Recruiting Coordinator

ImpactBio; Tampa (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

ImpactBio in Tampa, FL is seeking a Recruiting Coordinator to scale our talent acquisition efforts. You will coordinate interviews, manage schedules, and ensure top-notch candidate communication from start to finish.

You will post and refresh job ads across LinkedIn and our ATS, screen resumes, and support the TA team to deliver efficient, high-quality hiring processes. This role offers growth into a full‑time position within a dynamic life sciences team.

Qualifications

• Bachelor's degree required.
• Experience as Recruiting/HR Coordinator or in a related administrative/HR role.
• Experience with Applicant Tracking Systems; posting on external job boards is a plus.
• Strong organizational, problem-solving, and analytical skills.
• Excellent time management; ability to prioritize and manage multiple tasks.

Responsibilities

• Coordinate scheduling of interviews and manage candidate communications from start to finish.
• Post and refresh job ads on platforms including LinkedIn and our ATS; ensure opportunities reach the right talent.
• Collaborate with TA team members and hiring managers to schedule candidates with high levels of customer service.
• Review candidates in ATS/LinkedIn to assist with resume screening.
• Maintain and update internal rosters and explore tools to improve efficiency and cost savings.

Skills

Organizational skills

Analytical skills

Time management

Communication skills

Independent worker

Team collaboration

Problem solving

Education

Bachelor's degree

Tools

Applicant Tracking System (ATS)

LinkedIn

External job boards

Job description

Recruiting Coordinator- Full Time

We're scaling up - and so is our team! Our Talent Acquisition Department is growing, and we're looking for an energetic Recruiting Coordinator ready to make an impact and grow with us.

In this key role, you'll:

• Be the heartbeat of our hiring process - coordinate interviews, manage schedules, and ensure every candidate experiences top-notch communication and care from start to finish.
• Bring our recruiting game to the next level - craft and refresh job postings across platforms like LinkedIn and our ATS, making sure every opportunity shines and reaches the right talent.

Some highlights of what you will be doing:

• Collaborate with other TA department team members and hiring managers to coordinate scheduling of candidates for positions ensuring candidates are provided with the highest level of customer service.
• Effectively communicate with hiring managers, candidates and other internal team members throughout the interview process - providing updates to schedules, status of candidates, etc.
• Post and refresh job ads in ImpactBio Applicant Tracking System (ATS), LinkedIn, Client Applicant Tracking Systems and other external job boards.
• Review candidates in ATS, LinkedIn or other job boards to assist with resume screening.
• Maintain and update internal employee and client rosters.
• Proactively research job boards, scheduling tools, etc. that could provide enhancements to the departments in efficiency and cost savings.
• Other duties as assigned.

Requirements and Skills:

• Bachelor's degree required.
• Previous experience as a Recruiting / HR Coordinator or in a relevant Human Resources / Administrative position required.
• Experience with Applicant Tracking Systems, External Job Boards a plus.
• Strong organizational, problem-solving, and analytical skills.
• Excellent time management skills. Ability to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Strong interpersonal skills.
• Proficiency in Microsoft Office Suite, required.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgement with the ability to make timely and sound decisions.
• Creative, flexible, and innovative team player.
• Commitment to excellence and high standards.
• Excellent written, verbal and intrapersonal communication skills.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Ability to communicate effectively with people at all levels and from various backgrounds.

What We Offer

• A collaborative culture where your contributions make a visible impact.
• The chance to be part of a high-performing team and organization with a diversified client portfolio.
• An exciting contract opportunity with potential to transition into a full-time role at the organization.

About ImpactBio

At ImpactBio, we launch and scale teams differently - and it shows. We're trusted by top life sciences companies and known for our dedication to clients, employees, healthcare providers, and patients alike. Join us and be part of something that makes a real impact.

ImpactBio is an equal opportunity employer M/F/V/D. We appreciate your interest in our company, however; only qualified candidates will be considered.