Recruiting Coordinator

Enboarder; San Francisco (CA); On-site; USD 34,000 - 52,000; Full time

Job summary

Enboarder in San Francisco is seeking a Recruiting Coordinator to partner with Talent Delivery and Hiring teams and deliver best-in-class candidate experiences. You will own the interview lifecycle and help optimize the process across regions, supporting regional and global initiatives.

You will schedule, coordinate, and attend interviews, manage travel and reimbursements, and ensure compliance. This high-visibility role offers exposure to multiple business units and opportunities to grow within

Qualifications

• Experience coordinating interviews across multiple regions and channels.
• Strong communication and cross-functional collaboration.
• Attention to detail and ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Schedule and coordinate phone, virtual, panel, and onsite interviews.
• Manage interview logistics, travel, reimbursements, and onsite greeting.
• Audit employment agreements and ensure timely background investigations.
• Partner with recruiters and hiring managers to optimize the interview process.
• Prioritize tasks across regions while maintaining efficiency, equity and experience.
• Master ATS and tools including Workday, Google Suite, and Slack.
• Contribute to regional and global RC projects and dashboards.
• Educate hiring teams on scheduling best practices to meet SLAs.

Skills

Interview scheduling

Communication skills

Stakeholder management

Organizational skills

Problem solving

Tools

Workday

Goodtime

Google Suite

Slack

Tableau

Job description

The Experience

In the Recruiting Coordinator role you will successfully partner with both our Talent Delivery and Hiring teams in order to provide best in class candidate experience. You will be a subject matter expert in all areas of the interview lifecycle and will use your expertise to influence and drive an optimum interview experience for all partners.

This is a high-impact role which will provide exposure to all business units within Salesforce at both a regional and global level. In addition to interview scheduling, this role will provide the opportunity to get involved in high potential projects thus maximizing opportunity for internal growth.

What You'll Actually Be Doing

• Responsible for the Interview Scheduling Process across multiple business units at both a regional & global level. This includes (but is not limited to) scheduling and coordinating phone, virtual, panel and onsite interviews varying in degrees of complexity.
• Manage all logistics for the interview process, inclusive of coordinating travel (flights & accommodation) & processing candidate reimbursements. This role will also be accountable for greeting candidates for onsite interviews as per the RC's designated office hub. All will be done whilst ensuring both candidate and hiring team experience remain top of mind.
• Play a critical role in terms of interview compliance. Audit all Employment Agreements pre issuing to candidates and ensure Background Investigations are completed in a timely fashion and in advance of candidate start date
• Build strong partnerships with multiple recruiters and hiring managers (across all levels of the business). Act as a thought partner and become a subject matter expert with your function and teams to troubleshoot challenges, influence the hiring process and drive a positive candidate experience
• Strong ability to prioritize multiple tasks across different business units / regions. This is undertaken whilst maintaining efficiency, equity and experience in a fast paced environment.
• Ability to master our applicant tracking system, recruiting tools & systems and organizational products (including but not limited to Workday, Goodtime, Google Suite & Slack)
• Contribute to both regional and global team wide projects aligned to the Global RC vision
• Leverage Tableau & RC dashboards to provide meaningful insights to recruiting partners & stakeholders. Ability to educate hiring teams / recruiters on best scheduling practices in order to meet global scheduling SLAs

You're Our Person If...

• A team player at heart. Consistently seeking for opportunities to collaborate with team members (both regionally & globally) in order to drive forward the success of the Recruitment Coordinator team
• Great communication skills, interpersonal skills, and experience interfacing with cross-functional stakeholders of all levels in alignment with our core values
• Strong passion for delivering best in class Recruiting Experience / Customer Service (inclusive of hiring teams, candidates & Talent Delivery Partners)
• High attention to detail & organizational skills. Ability to identify high priority items amongst competing tasks and pivot focus accordingly
• Growth mindset and innovative outlook in order to navigate change with resilience and proactively look for solutions
• Ability to give and receive feedback aligned to our High Performance Culture Framework
• Demonstrate self sufficiency and resourcefulness to problem solve and execute when faced with uncertainty or ambiguity

Even Better If...

• 1+ years of experience in a customer/client facing industry
• 1+ years of experience in an operational or administrative role
• Experience will be evaluated based on alignment to the core competencies for the role (e.g. extracurricular leadership roles, military experience, volunteer work, etc.).

*This position is only eligible for previous Futureforce Intern and YearUp Candidates.