Recruiting Coordinator, Contingent Worker

WillHire; Plano (TX); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Job summary

Magnit Direct Sourcing on behalf of Toyota is hiring a Recruiting Coordinator for a temporary assignment in Plano, Texas. The position is an 8-month contract with a pay range of $25.00 - $30.00 per hour and benefits including Medical, Dental, Vision, and 401K.

The role entails end-to-end interview coordination, candidate logistics support, and leveraging scheduling automation tools and reporting to manage workload and improve recruiting efficiency.

Qualifications

• Experience coordinating high-volume recruiting activity.
• Hands-on experience with Phenom or a similar CRM/ATS; Calendly or similar automated scheduling tools is required.
• Strong ability to work with data, build basic reporting, and explain recruiting volume trends.

Responsibilities

• Schedule and manage the interview process across multiple time zones.
• Coordinate and confirm interviews; distribute schedules and resumes to the team.
• Use automation tools to streamline coordination and improve candidate experience.
• Provide day-of-interview candidate care and travel logistics when applicable.
• Serve as primary point of contact for candidates throughout the process.
• Manage ATS data to keep records accurate and up to date.
• Track metrics to explain workload trends and identify optimization opportunities.

Skills

High-volume recruiting

Phenom/ATS

Calendly

Data reporting

Start-up environment

Education

Bachelor’s degree

Tools

Phenom CRM/ATS

Calendly

Job description

Magnit Direct Sourcing on behalf of Toyota is currently hiring a Recruiting Coordinator for a temporary assignment in Plano, Texas.

This is an 8‑month contract. The pay range for this role is between $25.00 - $30.00/Hr. Benefits: Medical, Dental, Vision, 401K.

Provide end-to-end interview coordination and candidate logistics support to ensure a smooth, efficient, and professional recruitment experience for candidates, recruiters, and hiring teams. This role will also leverage scheduling automation tools and reporting/metrics to manage workload, monitor interview volume, identify trends, and provide operational insights to support recruiting efficiency.

Key Responsibilities

• Schedule and manage the interview process, including sending confirmations and coordinating interview timing with hiring managers and interviewers across multiple time zones as needed.
• Coordinate and confirm phone, virtual, and in‑person interviews; distribute interview schedules, interviewer forms, and candidate resumes to the hiring team.
• Use automated scheduling tools and calendar systems to streamline interview coordination, reduce manual work, and improve candidate and interviewer experience.
• Communicate interview details to candidates, including logistics, expectations, required materials, travel information, and day‑of instructions.
• Provide day‑of‑interview candidate care: arrange travel logistics when applicable, welcome candidates, troubleshoot scheduling issues, and ensure interviewers are prepared and available.
• Serve as a primary point of contact for candidates throughout the interview process, providing timely updates, clear communication, and a positive brand candidate experience.
• Provide onsite and virtual interview coordination and support for candidates, interviewers, and recruiters.
• Manage applicant tracking systems (ATS) and candidate data to keep records accurate, complete, and up to date.
• Track interview volume, scheduling turnaround time, cancellations, reschedules, and other operational metrics to explain workload trends, volume fluctuations, drivers of change, and opportunities to improve recruiting workflows.

Must Have Skills and Experience

• Experience coordinating high‑volume recruiting activity, ideally supporting approximately 20–25 technical roles or similar volume.
• Hands‑on experience with Phenom or a similar CRM/ATS; experience with Calendly or similar automated scheduling tools is required.
• Strong ability to work with data, build basic reporting, and explain recruiting volume trends, changes in workload, and operational drivers.
• Comfortable supporting start‑up or fast‑paced organizations; able to work independently, adapt quickly, and manage shifting priorities.
• Strong communication skills, positive attitude, and solutions‑oriented mindset.
• Excellent organizational, multitasking, and follow‑through skills.

What You Bring

• Bachelor’s degree (Nice to have, would be for an ideal candidate)
• At least 1 year or more of experience in recruitment coordination, HR internships are included

Added Bonus if You Have

• Hands on experience using Workday Recruit
• Experience with event coordination and/or college recruiting like coordinate recruitment events such as job fairs and campus drives, handling logistics, materials, and communications.

Magnit is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.