Executive Assistant - Litigation, Contingent Worker

WillHire; Plano (TX); On-site; USD 92,000 - 106,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Job summary

Magnit Direct Sourcing on behalf of Toyota is hiring an Executive Assistant - Litigation for a 12-month temporary assignment in Plano, Texas. The role supports the VP, Litigation and Operations and the broader litigation team with high-level executive assistance and general administrative duties.

Key responsibilities include managing calendars, coordinating internal/external communications, processing invoices, planning meetings and events, and assisting with travel/expenses.

Qualifications

• 2+ years of executive administrative support experience for a large company or global brand.
• Experience with executive calendar management and coordinating domestic and international travel.
• Demonstrated proficiency in MS Office Suite; Outlook, Word, PowerPoint, and Excel.
• Excellent clerical skills with strong attention to detail.
• Ability to work independently and proactively.
• Ability to balance priorities and work collaboratively and cooperatively with others in a team-oriented environment.
• Exceptional customer service skills in person, over the phone, and via email.
• Ability to quickly learn, handle numerous priorities and perform the job responsibilities under strict deadlines with minimal supervision.
• Excellent time management and organization skills in a fast-paced and dynamic environment supporting executives and many attorneys and non-attorney professionals.
• Maintain a professional business image and demonstrate a high standard of professionalism, demeanor, and emotional intelligence.
• High school diploma or equivalent combination of education and work experience; Bachelor’s Degree preferred.
• Fluent in English, both verbally and in writing (excel in the areas of spelling, grammar, and punctuation).

Responsibilities

• Provide high-level support to the VP and other litigation executives, ensuring efficient management of priorities, schedules, and business operations.
• Anticipate executive operational needs, identify potential scheduling or conflicts, and implement solutions to ensure seamless support for business priorities.
• Manage executive calendars, including coordination with other executive assistants, outside organizations, and outside counsel, and assist with internal and external communications.
• Provide general administrative support for our litigation attorneys and non-attorney professionals.
• Process settlement checks, vendor payments, and other invoices in accordance with company accounting and audit procedures.
• Plan and coordinate meetings and other events including coordinating schedules, reserving conference rooms and venues, overseeing technology support, ordering catering, communicating with attendees, and supporting with materials and other logistical needs.
• Provide support with travel and expense entries as needed.

Skills

Executive support

Calendar management

Travel planning

MS Office

Attention to detail

Independent work

Communication

Time management

Professionalism

Fluent English

Education

High school diploma

Bachelor’s degree preferred

Tools

Outlook

Word

PowerPoint

Excel

Job description

Magnit Direct Sourcing on behalf of Toyota is currently hiring a Executive Assistant - Litigation for a temporary assignment in Plano, Texas.

This is a 12-month contract. The pay range for this role is between $44.00 - $51.00/Hr. Benefits: Medical, Dental, Vision, 401K.

Description:

We're seeking a highly motivated Executive Assistant (EA) and Legal Assistant to support the Vice President, Litigation and Operations (VP), other litigation executives, and the broaderlitigation team. This will provide dedicated, high-level support to the VP and executives and general administrative support to attorneys and non-attorneys across the litigation group. The ideal candidate is proactive, organized, and able to thrive in a fast-paced environment with shifting priorities and time-sensitive matters. This position requires strong judgment, excellent communication skills, and the ability to work collaboratively with both internal partners and external contacts.

Key Responsibilities:

• Provide high-level support to the VP and other litigation executives, ensuring efficient management of priorities, schedules, and business operations.
• Anticipate executive operational needs, identify potential scheduling or conflicts, and implement solutions to ensure seamless support for business priorities.
• Manage executive calendars, including coordination with other executive assistants, outside organizations, and outside counsel, and assist with internal and external communications.
• Provide general administrative support for our litigation attorneys and non-attorney professionals.
• Process settlement checks, vendor payments, and other invoices in accordance with company accounting and audit procedures.
• Plan and coordinate meetings and other events including coordinating schedules, reserving conference rooms and venues, overseeing technology support, ordering catering, communicating with attendees, and supporting with materials and other logistical needs.
• Provide support with travel and expense entries as needed.

Qualifications:

• 2+ years of executive administrative support experience for a large company or global brand.
• Experience with executive calendar management and coordinating domestic and international travel.
• Demonstrated proficiency in MS Office Suite; Outlook, Word, PowerPoint, and Excel.
• Excellent clerical skills with strong attention to detail.
• Ability to work independently and proactively.
• Ability to balance priorities and work collaboratively and cooperatively with others in a team-oriented environment.
• Exceptional customer service skills in person, over the phone, and via email.
• Ability to quickly learn, handle numerous priorities and perform the job responsibilities under strict deadlines with minimal supervision.
• Excellent time management and organization skills in a fast-paced and dynamic environment supporting executives and many attorneys and non-attorney professionals.
• Maintain a professional business image and demonstrate a high standard of professionalism, demeanour, and emotional intelligence.
• High school diploma or equivalent combination of education and work experience; Bachelor’s Degree preferred.
• Fluent in English, both verbally and in writing (excel in the areas of spelling, grammar, and punctuation).

Added Bonus:

• Experience working in law firms or in-house legal departments.
• Significant proficiency with AI business tools.
• Experience with TeamConnect and NetDocuments.

Magnit Direct Source does not offer support or sponsorship of job applicants for employment-based visas or any other work authorization for this role now or in the future. You must have the right to work in the United States and not require Magnit Direct Source support or sponsorship for immigration-related employment (e.g., H-1B, O-1, E-3, H-1B1, TN, F-1 OPT, F-1 STEM OPT, F-1 CPT, ‘job flexibility benefits’ [also known as I-140 or Adjustment of Status portability], etc.)now or in the future. You should not apply for this role if you will require Magnit Direct Source to assist with immigration support or sponsorship now or in the future.

Magnit is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.