Recruiting Coordinator

PEAK Technical Services Inc.; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Account (FSA)

Dependent Care Savings Account (DCA)

401K plan

Paid Sick Leave

Job summary

PEAK Technical Services Inc. in Philadelphia is seeking an organized Talent Acquisition coordinator to support end-to-end recruiting coordination, scheduling, candidate outreach, and administrative workflow.

This role partners with recruiters, hiring managers, and business lines to manage requisitions, interview logistics, travel arrangements, relocation, and candidate engagement while ensuring compliance with EEO and SOPs.

Qualifications

• Bachelor's degree or equivalent combination of training and experience.
• Experience in Recruitment, HR, Customer Service or business support.
• Knowledge of business process improvements and working in a fast-paced environment.

Responsibilities

• Support full-life cycle recruitment activities as part of the Talent Acquisition team.
• Build and maintain relationships with candidates, hiring managers, and business lines.
• Handle multi-tasking with detailed decision-making and strategic focus to meet business and recruiting requests.
• Execute candidate outreach, assist recruiters, and manage interview scheduling, including travel arrangements.
• Coordinate candidate relocation and forecast requisition submissions with business lines.
• Organize the first step of the recruitment process: intake of submittals and creation of requisitions.
• Partner with vendors to ensure SLAs are honored and troubleshoot discrepancies.
• Manage timeliness through coordination, communication, and review of requisition and candidate status.
• Provide strong customer service aligned to SOPs and applicable regulations.
• Independently manage recruiting and business support activities and act as liaison between teams.
• Support requisition submission and approval process management with business line contacts.
• Welcome candidates and hiring managers on interview days and own interview coordination.
• Coordinate interview logistics by assisting with travel and interview packets.
• Recruitment metrics tracking and scorecard/report creation.
• Ensure ATS is maintained and requisition closure is timely.
• Maintain compliance with EEO and related employment laws.

Skills

Full-life cycle recruitment

Candidate outreach

Interview scheduling

Vendor management

Compliance with EEO

Multi-tasking

Time management

Education

Bachelor's Degree

Tools

SuccessFactors

SAP

Applicant Tracking System

Job description

Support the Talent Acquisition team in Philadelphia with end-to-end recruiting coordination, scheduling, candidate outreach, and administrative workflow.

Responsibilities

• Support full-life cycle recruitment activities as part of the Talent Acquisition team


• Build and maintain relationships with candidates, hiring managers, and business lines, serving as an early point of contact


• Handle multi-tasking with detailed decision-making and strategic focus to meet business and recruiting requests


• Execute candidate outreach, assist recruiters, and manage interview scheduling, including complex travel arrangements


• Coordinate candidate relocation and partner with business lines to forecast requisition submissions


• Organize the first step of the recruitment process: intake of submittals and creation of requisitions


• Partner with vendors to ensure SLAs are honored and troubleshoot discrepancies


• Manage timeliness through coordination, communication, and review of requisition and candidate status


• Provide strong customer service aligned to standard operating procedures and applicable regulations


• Independently manage and organize recruiting and business support activities


• Act as a liaison between recruiters, hiring managers, project managers, executive admins, and candidates


• Support requisition submission and approval process management with business line contacts


• Welcome candidates and hiring managers and greet participants on interview days


• Own interview coordination: organizing, prioritizing, and accommodating complex interview requests


• Support interview logistics by assisting with travel and preparing interview packets


• Conduct outreach to diverse groups to support diverse workforce goals


• Track and monitor requisition forecasting and support recruitment strategy meetings


• Set expectations, review job descriptions, and create job postings in SuccessFactors/SAP


• Schedule intake meetings, partner with recruiters for sourcing, and oversee requisition assignments


• Coordinate candidate engagement through external job boards and other sources


• Schedule, facilitate, and grade approved testing based on job requirements


• Create offer/rejection letters and maintain quality standards across recruiting activities


• Pull data and metrics to produce scorecards and reports


• Update the Applicant Tracking System and ensure timely requisition closure


• Maintain compliance with EEO and related employment laws and regulations


• Support ad hoc needs including issue resolution and invoice assistance

Requirements

• Bachelor's Degree or an equivalent combination of training, education, and relevant experience


• Experience in Recruitment, HR, Customer Service, or business support


• Strong organizational skills; ability to prioritize and accomplish goals independently


• Resourcefulness, including anticipating needs and taking initiative


• High attention to detail and follow-up capability


• Ability to handle highly confidential material professionally


• Knowledge of business process improvements


• Ability to re-prioritize based on changes in business needs


• Superior time management skills


• Ability to multi-task in a fast-paced, high-volume environment

Technologies

• SuccessFactors


• SAP


• Applicant Tracking System

Benefits

• Medical


• Dental


• Vision


• Flexible Spending Account (FSA)


• Dependent Care Savings Account (DCA)


• 401K plan


• Paid Sick Leave as required by Federal, State, or local laws

Preferred Qualifications

• 3 years of relevant experience


• Experience using applicant tracking systems


• Knowledge of federal, state, and local laws affecting recruitment


• Business acumen and experience supporting business support activities


• Recruitment experience including interview scheduling and phone screenings


• Experience managing external vendors and understanding EEO/AA/OFCCP guidelines


• Familiarity with SAP or similar software


• Experience with recruitment metrics


• Project management and process management experience


• Advanced social media and technology networking capability


• Exceptional communication skills (written and verbal)


• Presentation skills


• Ability to exercise sound judgment and discretion


• Operational adaptability to meet sudden needs