Recruiting Coordinator

PalAmerican Security; Oakland (CA); On-site; USD 36,000 - 40,000; Full time

Job summary

PalAmerican Security in Oakland is seeking a dedicated Recruiting Coordinator to support a seamless hiring process and positive candidate experience. This full-time, on-site role emphasizes organizational excellence and proactive coordination in a protective and security environment.

The successful candidate will manage onboarding tasks, coordinate interview schedules, and maintain recruitment records while collaborating with hiring managers.

Qualifications

• High school diploma or equivalent required; higher degrees preferred.
• 1–3 years of experience in recruiting, human resources, administrative, or related fields preferred.
• Experience with interview coordination, onboarding, or recruitment activities is a plus.
• Knowledge of employment practices and recruiting processes beneficial.

Responsibilities

• Coordinate candidate activities throughout the recruitment and onboarding process.
• Maintain accurate recruitment records, candidate documentation, and staffing reports.
• Prepare employment-related documents such as offer letters and onboarding materials.
• Support new hire onboarding, orientation scheduling, and pre-employment activities.
• Assist with candidate sourcing initiatives and recruiting events as needed.
• Ensure timely follow-up with candidates and hiring managers to maintain smooth communication.

Skills

Customer service

Communication

Organizational skills

Attention to detail

MS Office

Recruiting tools

Confidentiality

Professionalism

Administration

Coordination

Education

High school diploma

Associate's or Bachelor's preferred

Job description

Urgent Opportunity: Join Our Dynamic Team as a Highly Skilled Recruiting Coordinator!

Are you looking for a fun and loving work environment where your organizational skills truly make an impact? Do you thrive in roles that allow you to coordinate and support a seamless hiring process with enthusiasm? If yes, this exciting opportunity is perfect for you!

Become a vital part of our Protective & Security industry team as a highly motivated Recruiting Coordinator. This full-time, on-site role offers you the chance to enhance your administrative and coordination skills while contributing to a positive candidate experience and efficient recruitment process. Join us to grow professionally and work in a supportive, dynamic atmosphere!

Key Responsibilities

• Coordinate candidate activities throughout the recruitment and onboarding process with precision and care.
• Maintain accurate recruitment records, candidate documentation, and staffing reports.
• Prepare employment-related documents such as offer letters and onboarding materials.
• Support new hire onboarding, orientation scheduling, and pre-employment activities.
• Assist with candidate sourcing initiatives and recruiting events as needed.
• Ensure timely follow-up with candidates and hiring managers to maintain smooth communication.

Required Skills and Abilities

• Excellent customer service and communication skills to foster a positive candidate experience.
• Strong organizational skills and attention to detail for managing multiple tasks effectively.
• Proficiency with Microsoft Office and recruiting technology tools.
• Ability to maintain confidentiality and professionalism at all times.
• Strong administrative and coordination capabilities.

Qualifications and Experience

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1 to 3 years of experience in recruiting, human resources, administrative, or related fields preferred.
• Experience with interview coordination, onboarding, or recruitment activities is a plus.
• Working knowledge of employment practices and recruiting processes is beneficial.

Physical Requirements

• Ability to sit for prolonged periods while working on a computer.
• Must be able to lift up to 15 pounds occasionally.

Location: CA - Oakland 1970 Broadway, Oakland, CA 94612, USA

THE PALAMERICAN DIFFERENCE
With our depth of knowledge, our focus on innovation and our never-ending desire for self-improvement, PalAmerican is your best choice when looking for a dedicated security partner committed to exceeding your highest expectations.
SECURITY SERVICES FROM THE INDUSTRY'S TOP EXPERTS
Our mission is to provide our clients with the finest security services and products that enable them to run their operations with minimal effort, backed up with a strong commitment to our people. PalAmerican seeks to create and maintain an environment where every employee is rewarded according to their contribution and well supported by our company training.

Pay: $26.00 - $29.00 / hour

Job Type: fulltime

Education: High school degree

Work location: On-site

Oakland Branch. 1970 Broadway, Suite 840, Oakland, CA, 94612