Recruiting Coordinator

Russell Tobin; Mountain View (CA); Hybrid; USD 83,000 - 85,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) retirement savings

Employee discounts

Job summary

Russell Tobin in Mountain View, CA seeks a Recruiting Coordinator for a 6-month hybrid assignment. You will own end-to-end interview scheduling across multi-role teams, coordinating with recruiters, hiring managers, and interviewers to ensure smooth processes.

You will act as the primary candidate contact, maintaining timely communications and ensuring a positive candidate experience. You will leverage Greenhouse and related tools to maintain data integrity and streamline workflows for the

Qualifications

• Own end-to-end interview scheduling across multiple roles.
• Coordinate with recruiters, hiring managers, and interviewers.

Responsibilities

• Own end-to-end interview scheduling across multiple roles, interviewers, and hiring teams.
• Partner with recruiters and hiring managers to maintain interview velocity and quality.
• Serve as primary contact for candidates, ensuring a positive experience.
• Monitor interviewer load and schedule changes with urgency and empathy.

Skills

Interview scheduling

Stakeholder coordination

Tools

Greenhouse

Job description

Recruiting Coordinator

Our Global client in the tech industry is seeking a Recruiting Coordinator.

• Duration - 6 Months
• Pay Range - $60- $62/hr on W2
• Location - Mountain View, CA - hybrid

Interview Coordination & Candidate Experience

• Own end-to-end interview scheduling across multiple roles, interviewers, and hiring teams. You will manage complex, multi-stage interview loops involving technical assessments, executive panels, and cross-functional culture interviews, ensuring zero scheduling conflicts.
• Partner closely with recruiters, hiring managers, and interviewers to ensure candidates move efficiently through the hiring funnel. You will act as the engine of the recruiting process, driving velocity while maintaining high standards for interviewer preparation.
• Serve as a thoughtful and highly responsive primary point of contact for candidates. You will manage communications from initial outreach through the final decision, providing clear expectations and ensuring every candidate feels valued, regardless of the outcome.
• Proactively identify scheduling constraints and interviewer fatigue. You will monitor interviewer load and availability, surfacing potential bottlenecks to Talent leadership before they impact hiring timelines or the quality of candidate evaluations.
• Coordinate interview changes and cancellations with urgency and empathy. You will minimize disruption for both candidates and busy engineering teams, maintaining a professional and seamless brand image for Tapestry throughout logistical shifts.

Greenhouse & Recruiting Systems

• Serve as the Greenhouse power user and subject matter expert. You will advise the broader team on best practices for coordination workflows and ensure we are leveraging the full suite of Greenhouse’s automation and scheduling features.
• Maintain meticulous data integrity. You will be responsible for the accuracy of candidate profiles, interview feedback logs, and hiring stages, ensuring that our system of record is always reliable for real-time reporting.
• Build and optimize operational infrastructure. You will design and maintain interview plans, interview kits, and email templates, standardizing the candidate journey across all business units to ensure consistency and scalability.
• Partner with Talent leadership to audit system efficiency. You will conduct regular reviews of Greenhouse workflows to identify redundant steps or manual tasks that can be automated to improve the overall productivity of the recruiting team.

Recruiting Operations & Analytics

• Develop and manage advanced operational tools. You will build spreadsheets, dashboards, that provide deep visibility into recruiter activity, interviewer utilization, and pipeline velocity.
• Analyze hiring metrics to surface actionable trends. You will go beyond data entry to interpret hiring forecasts and scheduling turnaround times, recommending process adjustments to help Tapestry meet its aggressive growth targets.
• Establish scalable documentation. You will author and maintain comprehensive process guides and wikis, ensuring that institutional knowledge is preserved and that new Talent team members can be onboarded quickly and effectively.

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Equal Employment Opportunity

PrideGlobal and its affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and its affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.

PrideGlobal and its affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.