Recruiting coordinator

Ultimate Staffing; Livermore (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Ultimate Staffing is seeking a Recruiting Coordinator in California to support the Talent Acquisition team. You will assist in sourcing candidates, screen applications, schedule interviews, and coordinate logistics for meetings and video conferences.

Responsibilities include maintaining candidate records, communicating with applicants, and preparing offers and onboarding documents. You will help manage the ATS, coordinate events, and ensure a smooth candidate experience throughout the

Qualifications

• Bachelor's degree in human resources, business administration, or related field or equivalent experience.
• 2–3 years of recruiting coordinator or similar administrative experience preferred.
• Familiarity with applicant tracking systems (ATS) and recruitment tools a plus.
• Excellent written and verbal communication with strong organizational skills.

Responsibilities

• Assist in sourcing and attracting candidates through job boards, social media, and professional networks.
• Screen resumes and applications, communicating with the recruiting team.
• Maintain candidate databases and ensure accurate information.
• Schedule interviews, coordinate logistics, and set up video conferences.
• Communicate interview details and candidate questions to stakeholders.
• Coordinate interview feedback and evaluations from interviewers.
• Prepare offer letters, contracts, and required documents.
• Maintain ATS data accuracy and integrity.
• Support career fairs and recruiting events as needed.
• Ensure a positive candidate experience through professionalism and timely communication.
• Partner with hiring managers on onboarding handoffs and processes.

Skills

Organizational skills

Time management

Communication

Attention to detail

Discretion

Education

Bachelor's degree in HR/Business

Tools

ATS

Microsoft Office

Job description

The Recruiting Coordinator is a crucial support role within the Talent Acquisition Department, responsible for assisting in all aspects of the recruitment process. This position plays a vital role in facilitating the efficient attraction, selection, and contracting of financial representatives. The Recruiting Coordinator comprehensively understands the overall recruitment and selection process. The role demands exceptional organizational skills, keen attention to detail, and effective communication abilities when engaging with diverse individuals.

Key Responsibilities

Core responsibilities for the position are as follows:

• Assist in sourcing and attracting candidates through various channels, such as job boards, social media, and professional networks.
• Screen resumes and applications to identify qualified candidates for further evaluation, communicating to the recruiting team.
• Maintain candidate databases and ensure accurate and up-to-date candidate information.
• Schedule interviews and coordinate interview logistics, including room bookings, travel arrangements, and video conference setup.
• Communicate with candidates to provide interview details, confirm availability, and address any questions or concerns.
• Coordinate interview feedback and evaluations from interviewers.
• Prepare and send offer letters, employment contracts, and other necessary documentation to selected candidates.
• Maintain applicant tracking system (ATS) and ensure data accuracy and integrity.
• Coordinate and participate in career fairs, job fairs, and other recruiting events as required.
• Ensure a positive candidate experience by delivering high professionalism, responsiveness, and effective communication throughout the process.
• Recruiting event support, set up, ordering of materials, and anticipating logistics required for a successful event.
• Partner and work internally with hiring managers on the new hire process for successful handoffs and the start of the onboarding process.

Experience/Requirements

• Bachelor's degree in human resources, Business Administration, or a related field (or equivalent experience).
• A minimum of 2-3 years of experience in recruiting coordinator and/or similar administrative role is preferred.
• Familiarity with applicant tracking systems (ATS) and other recruitment tools is a plus.
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills; follow up and follow through on processes.
• Take initiative, problem solves and be customer service oriented.
• Attention to detail and accuracy in data management.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.