Recruiting Coordinator

Apex Systems; Fort Worth (TX); Hybrid; USD 39,000 - 41,000; Full time

Job summary

Everforth Apex is seeking a detail-oriented Recruiting Coordinator to support high-volume hourly hiring in a manufacturing environment. You will coordinate interviews, onboarding activities, and pre-employment steps, partnering with recruiters, HR, and hiring managers to ensure a smooth candidate experience from scheduling through Day 1 onboarding.

This onsite role requires strong organization, excellent communication, and the ability to manage multiple priorities in a fast-paced setting.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication.
• Experience with scheduling and coordinating interviews.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Schedule interviews, events, and recruiting activities for high-volume hiring.
• Coordinate confirmations, cancellations, and rescheduling; send reminders.
• Maintain candidate records and recruiting data with accuracy.
• Serve as primary candidate contact and respond to questions throughout the process.
• Assist with offers, onboarding, and pre-employment requirements.

Skills

Organizational skills

Communication skills

Scheduling

Multi-tasking

Education

High school diploma or equivalent

Tools

Workday Recruiting

Paradox

Job description

Recruiting Coordinator Pay Rate: $28-$30/hr

Position Overview

We are seeking a highly organized and customer-focused Recruiting Coordinator to support high-volume hourly hiring within a manufacturing environment. This role provides administrative, scheduling, and process support throughout the recruiting lifecycle, ensuring a seamless candidate experience from initial scheduling through orientation and Day 1 onboarding. The Recruiting Coordinator will partner closely with recruiters, HR teams, and hiring managers to coordinate interviews, hiring events, offers, and pre-employment activities while maintaining accurate candidate records and recruiting data.

Key Responsibilities

Interview & Hiring Event Coordination

• Schedule candidates for interviews, hiring events, and recruiting activities.
• Manage confirmations, cancellations, and rescheduling requests.
• Send candidate reminders, arrival instructions, and event communications.
• Prepare interview schedules, candidate rosters, and onsite logistics.
• Assist with candidate check‑in and support the flow of hiring events.
• Track attendance and update candidate statuses following interviews and events.

Candidate Communication

• Serve as a primary point of contact for candidates throughout the hiring process.
• Respond to questions regarding interviews, hiring events, offers, orientation, and pre-employment requirements.
• Follow up with candidates to ensure completion of required actions.
• Maintain professional, timely, and accurate communication.
• Escalate complex issues to recruiters or HR partners as needed.

Offer & Pre-Employment Administration

• Process approved offers and distribute offer documentation.
• Monitor offer acceptance status and maintain accurate records.
• Track pre-employment requirements and candidate progress.
• Coordinate with internal teams regarding candidate clearances and onboarding readiness.
• Ensure sensitive candidate information is handled appropriately and confidentially.

Orientation & Onboarding Support

• Schedule and coordinate new hire orientation sessions.
• Prepare orientation rosters and distribute Day 1 instructions.
• Track attendance, document no-shows, and coordinate approved rescheduling efforts.
• Update recruiting systems and onboarding trackers following orientation activities.

Recruiting Systems & Reporting

• Maintain accurate candidate records throughout the recruiting process.
• Update applicant tracking systems and candidate statuses.
• Manage hiring, onboarding, and recruiting trackers.
• Audit records for accuracy and completeness.
• Support recruiting metrics and reporting through timely system updates.
• Protect confidential candidate and recruiting information.

Required Qualifications

• High school diploma or equivalent.
• 1+ year of experience in recruiting coordination, administrative support, HR support, scheduling, customer service, or a related field.
• Strong organizational skills and exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced, high-volume environment.
• Comfortable working onsite within a manufacturing environment.
• Ability to learn and utilize recruiting, scheduling, and candidate management systems.
• Demonstrated ability to handle sensitive and confidential information appropriately.

Preferred Qualifications

• Experience supporting high-volume recruiting, staffing, manufacturing, warehouse, or distribution hiring.
• Experience coordinating hiring events, interview days, or onboarding activities.
• Familiarity with Workday Recruiting.
• Experience using Paradox or similar candidate engagement and scheduling platforms.
• Experience maintaining applicant tracking systems and recruiting databases.
• Bilingual communication skills relevant to the local workforce.

Schedule & Work Environment

• Primarily Monday through Friday, 8:00 AM to 5:00 PM.
• Occasional evening and weekend availability required to support hiring events, interviews, orientation sessions, or multiple shift schedules.
• 100% onsite position in a manufacturing environment.
• Local candidates only; must be willing to travel locally as needed.
• Frequent interaction with candidates, recruiters, HR teams, hiring managers, security personnel, and onboarding partners.

Performance Expectations

• Deliver accurate and responsive scheduling support.
• Maintain timely candidate communications and clear next-step guidance.
• Ensure recruiting systems, trackers, and candidate records remain current and accurate.
• Support smooth execution of hiring events, onboarding, orientation, and Day 1 activities.
• Protect confidential information while escalating issues appropriately.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.