recruiting coordinator

Alpha Technologies Inc USA; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Alpha Technologies Inc USA is seeking a Talent Acquisition Coordinator with expertise in financial services to join their team in Chicago. This role involves supporting recruiting across US and international offices, ensuring a high level of candidate experience and managing the coordination of interviews and logistics.

The ideal candidate will have 2+ years of corporate recruiting experience and the ability to thrive in a fast-paced environment. Proficiency with MS Office and applicant tracking systems is required.

Qualifications

• Minimum 2+ years of corporate recruiting experience.
• Ability to develop and sustain a diverse talent pool.
• Experience interacting in a collaborative team environment.

Responsibilities

• Support recruiting for assigned business areas.
• Manage excellent candidate experiences during the recruiting process.
• Coordinate logistics for interviews and candidate interactions.

Skills

Corporate recruiting experience

Financial services experience

MS Office proficiency

Ability to multitask

Effective communication

Tools

Applicant tracking systems

Job description

Minimum 2+ years of corporate recruiting experience in a fast paced, highly dynamic organization; financial services experience preferred

Demonstrated exposure to an environment that is developing and sustaining a robust talent pool to include diverse candidates

Ability to interface effectively as a member of the broader Human Resources Team

Proficient with MS Office, Excel, PowerPoint, etc., and the ability to quickly learn new computer applications

Exposure to applicant tracking systems required

Ability to prioritize and multi-task

Ability to communicate effectively

Customer/client focused attitude

In addition, the ideal candidate will be or have:

Proactive & solutions-oriented; innovative

Learning agile, able to adapt quickly and appropriately in accordance with the constant evolution of the company and industry

Responsive to client needs; service-oriented

Collaborative, energized by the open exchange of ideas

Appropriate sense of urgency

Requirements:

Guggenheim is seeking an experienced Talent Acquisition Coordinator with Financial Services experience to join its growing team. This person will join a highly collaborative group responsible for coordinating all phases of recruiting and staffing across US and international offices. In addition, the ideal candidate will demonstrate an ability to manage and prioritize multiple clients and tasks. The successful candidate will have experience within the Financial Services industry and be comfortable interacting in a high paced team environment with varied levels of staff. The Talent Acquisition Coordinator position is located in Chicago.

Responsibilities

• Support recruiting for areas of business/geographical division as assigned
• Ensure excellent candidate experience reflective of the Guggenheim brand, both qualitatively and logistically through tight management through the recruiting process, including closing and hand-off to HR for onboarding
• Help organize and maintain vendor management program to centralize agency contacts and information
• Partner with HR and Lines of business colleagues to ensure successful search execution
• Have weekly update meetings with HRBP
• Ensure that HRBPs and HMs are kept in the loop throughout the recruiting process
• Execute search processes in support of Recruiting Leads, HR and/or business
• Receive ATH preapproval and job description from HM/HRBP
• Prepare job description using template saved in shared drive
• Send revised job spec to HM/HRBP for approval
• Post job descriptions into Taleo and other approved job sites and review new resumes for role
• Send resumes to HM if meets qualifications or conduct phone screen on behalf of HM
• Update candidate req status in Taleo and MSR throughout process
• Manage candidate logistics, schedule interviews, and assessment between HM, candidate/agency
• Act as point of contact for candidate/agency on daily basis regarding logistics
• Document search logistics and interviewer feedback in ATS; deliver feedback to candidate/agency
• Identify & proceed risks or problems; ensure quality and timeliness
• Collect information for ATH / offer process (compensation history, candidate timing issues, candidate employment questions, names and contact information for references)
• Conduct references checks and provide feedback to HM, HRBP
• Send CRD and background paperwork to candidate to complete if Securities hire; send completed documents to Jennifer Sanchez
• Once role has been filled, indicate filled status in Taleo and remove role from all external posting sites
• Conduct new hire orientation every Monday in the New York office
• Manage and be an advocate for applicants and referrals
• Capture and track relevant data for status reporting
• Weekly HRBP recruiting reports
• Weekly New Hire Reconciliation report
• Other ad hoc reports as needed
• Review weekly audit report and update or remove jobs if necessary
• Contribute to continuous improvement of ATS & development of Recruiting function
• Help coordinate participation in recruitment opportunities including networking events, career fairs, and conferences
• Provide additional support to team as needed and be a back up peer if necessary
• Coordinate and share best practices with other members of Recruiting