Recruiting Coordinator

Notion; United States; On-site; USD 50,000 - 70,000; Full time

Job summary

Notion is seeking a Recruiting Coordinator to partner with Recruiters and Hiring Managers to create a thoughtful, well-run, and genuinely human candidate experience. You’ll be one of the first touchpoints, scheduling interviews, answering questions, and resolving issues to keep the process organized and respectful.

You’ll collaborate to refine processes so candidates leave excited about what Notion is building, with a role designed for someone early in their recruiting career and opportunities

Qualifications

• 6–12 months of experience in recruiting coordination or interview scheduling.
• Curious and willing to adopt AI tools to improve efficiency.
• Strong communication and organizational skills.
• Experience supporting both technical and non-technical roles, including remote and in-person scheduling.

Responsibilities

• Schedule a high volume of interviews across non-technical roles.
• Answer questions and resolve issues to support candidates.
• Partner with Recruiters and Hiring Managers to ensure a thoughtful candidate experience.
• Contribute to refining hiring processes so candidates leave excited about Notion.

Skills

Recruiting coordination

Interview scheduling

High-volume environment

Ashby

Workday

Slack

Tools

Ashby

Workday

Slack

Job description

• The People Team at Notion exists to help build a generational company - one that enables people to do their best and most meaningful work. Hiring exceptional talent, at the right time and with care, is central to that mission
• We’re looking for a Recruiting Coordinator to partner closely with Recruiters and Hiring Managers to create a thoughtful, well-run, and genuinely human candidate experience
• This role sits at the center of our hiring process and plays an important role in how candidates experience Notion
• You’ll be one of the first and most consistent touchpoints candidates have with Notion. From scheduling interviews to answering questions and resolving issues, you’ll help ensure every interaction feels organized, respectful, and intentional
• You’ll collaborate closely with Recruiters and Hiring Managers to continually refine our processes—so candidates leave feeling excited about what we’re building, regardless of the outcome
• You’ll manage and schedule a high volume of interviews across primarily non-technical roles, balancing speed with attention to detail. You’ll anticipate needs, communicate clearly, and keep candidates and interviewers aligned - making the process feel smooth and predictable, even as things move quickly
• This role is designed for someone early in their recruiting career who wants to build durable fundamentals. Over time, you’ll gain exposure to how we plan, execute, and scale hiring at Notion
• With support from the team, you could take on light sourcing work, process improvements, and additional ownership as your skills grow - creating a strong foundation for future growth in recruiting, operations, or people-focused roles

• Ability to navigate ambiguity with optimism6–12 months of experience in recruiting coordination or interview scheduling, ideally in a high-volume environment
• You don’t need to be an AI expert, but you’re curious and willing to adopt AI tools to work smarter and deliver better results
• A steady, calm approach in fast-moving environments
• Clear, kind, and professional communication skills - you’ll represent Notion to a large and diverse group of candidates
• Strong organizational and prioritization skills - you’re proactive, reliable, and thoughtful about details
• We hire talented people from a wide range of backgrounds. If you’re excited about this role but don’t meet every bullet, we still encourage you to apply
• Experience with Ashby, Workday, Slack
• Experience in a high-growth or startup environment
• Experience supporting both technical and non-technical roles, including remote and in-person interview scheduling