Recruiting Administrator / Coordinator

IRT MANAGEMENT; Chicago (IL); Hybrid; USD 52,000 - 65,000; Full time

Job summary

IRT Living is seeking a Recruiting Administrator / Coordinator to support the Talent Acquisition team with the full-cycle recruiting process for property management roles. You will post jobs, manage candidate records, coordinate offers, and onboarding handoffs.

This hybrid role requires strong organization, communication, and discretion, collaborating with recruiters, hiring managers, and operations. Based in Philadelphia, Tampa, or Chicago, IL, you will help build great teams in a fast-paced,

Qualifications

• Experience in recruiting coordination, HR, or administrative roles.
• Strong organizational skills to manage multiple open positions and competing priorities.
• Attention to detail and ability to follow established processes.
• Excellent communication with candidates, recruiters, and hiring managers.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work in a fast-paced, dynamic environment.
• Spanish language skills are preferred.

Responsibilities

• Create, post, and maintain job advertisements across recruiting platforms with accurate role requirements and compensation.
• Maintain complete candidate records and keep candidates engaged through the hiring process.
• Prepare and process offer letters and employment documents; coordinate approvals and follow up on items.
• Initiate and monitor background checks and pre-employment screening; communicate status updates to stakeholders.
• Coordinate onboarding handoffs to HR via tickets and notifications to ensure start dates.
• Provide administrative support to the in-house recruiting team and assist with recruiting events and projects.
• Identify opportunities to improve recruiting workflows and create efficiencies.

Job description

Job Title: Recruiting Administrator / Coordinator Hybrid Role l Based in Philadelphia, PA, Tampa, FL or Chicago, IL

About IRT Living

Independence Realty Trust, Inc / IRT Living is a publicly traded Real Estate Owner and Operator with over 13 years of expertise in top markets nationwide. At IRT, we're committed to delivering an exceptional living experience, understanding that home is more than just a place—it's where lives unfold. We’re equally dedicated to providing our employees with an amazing place to work, fostering growth, and celebrating success.

Opportunity Overview

Are you a highly organized, detail-oriented professional with a passion for delivering an exceptional candidate experience? As a Recruiting Coordinator, you will support our Talent Acquisition team by managing the operational side of the full-cycle recruiting process for our property management positions. Partnering closely with recruiters, hiring managers, and operational leaders, you’ll keep every hire moving smoothly from job posting through onboarding. This fast-paced role is perfect for someone who thrives on process, follow-through, and helping a growing organization build great teams.

Your Day-to-Day

• Create, post, and maintain job advertisements across recruiting platforms, ensuring each posting accurately reflects role requirements, compensation details, and our employment brand.
• Maintain complete and accurate candidate records, partnering with recruiters to keep candidates engaged and informed throughout the hiring process.
• Prepare and process offer letters and employment documentation, coordinate offer approvals, and follow up on outstanding items.
• Initiate and monitor background checks and pre-employment screening, communicate status updates to recruiters and hiring managers, and elevate potential issues or delays.
• Coordinate the handoff of accepted candidates to onboarding via JIRA tickets and email notifications, ensuring all requirements are complete so new hires are ready for their start date.
• Provide administrative and operational support to the in-house recruiting team, including hiring initiatives, recruiting events, and special projects.
• Identify opportunities to improve recruiting workflows and create efficiencies.

Why You’ll Love Working Here

• Growth Opportunities: Ongoing development programs to support your career advancement.
• Recognition & Appreciation: We celebrate individual and team achievements through various initiatives.
• Stability & Success: Join a best-in-class operator with a strong history and commitment to a sustainable future.
• Excellent Compensation: Competitive base pay plus commissions, bonuses, and stock awards.
• Employee Ownership: Stock awards within your first year of employment.
• Benefits: Best-in-class medical, dental, and vision insurance, rent discounts, generous PTO, paid holidays, 100% company-paid insurance (Life, AD&D, and Long-Term Disability), and a 401(k) with a 100% company match (up to 4%).

What We’re Looking For

• Prior recruiting coordination, HR, or administrative experience preferred.
• Strong organizational skills with the ability to manage multiple open positions and competing priorities.
• Excellent attention to detail and the ability to follow established processes.
• Strong communication skills and the ability to work effectively with candidates, recruiters, and hiring managers.
• Ability to maintain confidentiality and handle sensitive candidate information with discretion.Ability to work in a fast-paced, dynamic environment.
• Bilingual in Spanish is preferred.

We are an Equal Opportunity Employer and committed to building a diverse and inclusive culture. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, sexual orientation, familial, marital or veteran status, disability, or any other legally protected classes.