Recruiter

OMNI STAFFING; Napa (CA); On-site; USD 36,000 - 44,000; Full time

Job summary

OMNI STAFFING is actively seeking a Recruiting Operations Coordinator in Napa, CA to support two growing businesses with recruiting coordination, HR support, reporting, and administrative duties. This role emphasizes a data‑driven approach, meticulous attention to detail, and a proactive mindset in a fast-paced environment.

You will manage candidate records, coordinate interviews, track metrics in Excel, and assist with onboarding while collaborating across teams; travel up to 20% may be

Qualifications

• 1+ years of experience in recruiting, HR, administrative, operations, or office support roles.
• Strong proficiency in Microsoft Excel, PowerPoint, Word, and Google Workspace.
• Excellent analytical, organizational, and problem‑solving skills.
• Strong attention to detail and ability to manage multiple priorities.
• Professional written and verbal communication skills.
• Ability to learn new technologies and systems quickly.
• Experience with ATS platforms, LinkedIn, Indeed, CRM systems, or HRIS platforms is a plus.
• Associate's or Bachelor's degree preferred but not required.

Responsibilities

• Support recruiting efforts including sourcing, resume review, candidate outreach, interview scheduling, and applicant tracking.
• Coordinate interviews and maintain communication with candidates throughout the hiring process.
• Maintain accurate candidate, employee, and recruiting records.
• Track recruiting metrics and generate reports using Excel and other tools.
• Create presentations, reports, and business materials in PowerPoint.
• Manage and maintain spreadsheets, databases, and operational trackers.
• Assist with onboarding and other HR-related administrative activities.
• Support leadership with various administrative and operational projects.
• Help identify process improvements and leverage technology to drive efficiency.
• Provide support across two affiliated businesses and collaborate with multiple stakeholders.

Skills

Excel

PowerPoint

Word

Google Workspace

Analytical skills

Organizational skills

Communication skills

Multi-tasking

ATS familiarity

HRIS/CRM

Education

Associate's degree

Bachelor's degree

Tools

ATS platforms

CRM Systems

LinkedIn

Indeed

HRIS

Job description

Recruiting Operations Coordinator

Location: Napa, CA
Compensation: $26-$32 per hour
Job Type: Full-Time

About the Role

We are seeking a highly organized, analytical, and tech-savvy Recruiting Operations Coordinator to support two growing businesses in Napa, CA. This position combines recruiting coordination, HR support, reporting, and administrative responsibilities, making it an excellent opportunity for someone looking to grow their career in Talent Acquisition, Human Resources, or Business Operations.

The ideal candidate has some recruiting, HR, or administrative experience, enjoys working with data and technology, and thrives in a fast-paced environment where attention to detail is critical.

Key Responsibilities

• Support recruiting efforts including sourcing, resume review, candidate outreach, interview scheduling, and applicant tracking
• Coordinate interviews and maintain communication with candidates throughout the hiring process
• Maintain accurate candidate, employee, and recruiting records
• Track recruiting metrics and generate reports using Excel and other tools
• Create presentations, reports, and business materials in PowerPoint
• Manage and maintain spreadsheets, databases, and operational trackers
• Assist with onboarding and other HR-related administrative activities
• Support leadership with various administrative and operational projects
• Help identify process improvements and leverage technology to drive efficiency
• Provide support across two affiliated businesses and collaborate with multiple stakeholders

Qualifications

• 1+ years of experience in recruiting, HR, administrative, operations, or office support roles
• Strong proficiency in Microsoft Excel, PowerPoint, Word, and Google Workspace
• Excellent analytical, organizational, and problem‑solving skills
• Strong attention to detail and ability to manage multiple priorities
• Professional written and verbal communication skills
• Ability to learn new technologies and systems quickly
• Experience with ATS platforms, LinkedIn, Indeed, CRM systems, or HRIS platforms is a plus
• Associate's or Bachelor's degree preferred but not required

Travel Requirements

• Ability to travel up to 20% as needed
• Occasional travel to Southern California to support business operations, meetings, and special projects
• Reliable transportation and a valid driver's license required
• Ability to travel locally within the Napa area for office visits, meetings, and occasional client engagements

What We're Looking For

• A self‑starter who takes initiative and follows through
• Someone who enjoys both people‑focused work and data‑driven tasks
• A highly organized individual who can juggle competing priorities
• A professional looking to build a long‑term career in Recruiting, HR, or Operations
• Strong technical aptitude and comfort working with systems, reporting tools, and business software
• A team player who is eager to learn and grow with the organization

Compensation & Benefits

• $26-$32 per hour, depending on experience
• Career growth and advancement opportunities
• Exposure to recruiting, HR, business operations, and leadership initiatives
• Collaborative and entrepreneurial work environment

Location Requirement:

Candidates should reside within a reasonable commuting distance of Napa, CA (approximately 30 miles).