Recreation Specialist

City of Yorba Linda; Yorba Linda (CA); On-site; USD 25,000 - 39,000; Part time

Job summary

The City of Yorba Linda Parks and Recreation Department is seeking a self-motivated, energetic individual to assist with program coordination and facility oversight. This part-time role is under general supervision and may involve evenings and weekends, including the July 4th holiday.

Responsibilities include customer service, registrations, facility rentals, event planning, staff supervision, and outreach using Canva and Office tools. A California driver's license is required.

Qualifications

• Combination of education and experience equivalent to an A.A. degree, with coursework in recreation or related field.
• Two years of part-time supervision experience in recreation programs and/or facilities.
• Applicant must be over eighteen (18) years of age.
• Valid Class C California Driver's License.

Responsibilities

• Provide general customer service, process registrations and rentals, and handle financial transactions.
• Oversee facility rentals, enforce policies, and supervise staff.
• Plan, develop, and supervise recreation programs and events.
• Publicize programs using Canva, brochures, flyers, and news releases; conduct outreach.
• Assist with staff trainings, orientations, and meetings for participants and volunteers.
• Monitor facilities and prepare written reports on usage.

Skills

Customer service

Event planning

Staff supervision

Communication

Team coordination

Education

A.A. degree in recreation or related field

Tools

Canva

Microsoft Word

Excel

PowerPoint

Active Network

Job description

The City of Yorba Linda Parks and Recreation Department is seeking a self-motivated, energetic, and innovative individual to assist with program coordination and facility oversight. This is a part-time position limited to working fewer than 1,000 hours per fiscal year. Under general supervision of a Recreation Supervisor or Recreation Coordinator, this position performs a variety of job duties, including planning, developing, and coordinating seasonal special events, scheduling and supervising part-time staff, and performing other job-related duties. Additional responsibilities are clerical in nature, including providing customer service support in a front-office setting, assisting clients with facility reservations, and processing program registrations. Work schedules vary based on seasonal operational needs, but primarily consist of weekday evenings and weekends. Mandatory shifts include working the July 4th holiday.

1. Provide general customer service, process class registrations, facility rental contracts, and other financial transactions.
2. Oversee facility rentals, enforce facility and City policies, provide assistance, and supervise staff.
3. Plan, develop, and supervise programs.
4. Promote the publicity of assigned programs and events through the preparation of printed and electronic materials (e.g. informational brochures, flyers, and news releases); and perform other outreach activities to effectively solicit program and event participants.
5. Assist with researching current trends, planning and developing curriculum and activities.
6. Assist with trainings, orientations, meetings for staff, participants, volunteers, and parents.
7. Monitor facilities, prepare written reports and document facility usage.
8. Respond to inquiries from facility rental users and resolve related matters.
9. Prepare additional correspondence using Canva, Microsoft Word, Excel and PowerPoint, including written and oral reports, memorandums, forms, surveys, and evaluations.
10. Attend necessary staff meetings, training, and in-service programs.
11. Issue, receive and supervise the use of City equipment and materials. Maintain and care for equipment and recommend the purchase or disposal of equipment and supplies for recreation programs.
12. Assist in selecting, training, supervising, scheduling and evaluating part-time staff and volunteers.
13. Make and implement operational decisions in accordance with City policies and procedures, and promote effective communication and positive working relationships with other department city staff, members of the public, community groups and school district personnel.
14. Assist with emergency operations assignments under the direction of Recreation Supervisor or Recreation Coordinator.
15. Perform other related duties as requested.

1. A self-motivated individual possessing the ability to think creatively, exercise independent judgment, and identify community recreation needs.
2. Considerable knowledge of municipal recreation practices, procedures, and methods related to a variety of community-wide special events and programs.
3. Ability to communicate clearly and concisely, both orally and in writing.
4. Ability to coordinate, organize, and implement a wide variety of community-wide special events and recreation programs.
5. Ability to communicate and maintain effective interpersonal and public relations with staff members, public officials, program participants, rental clients, contract instructors, volunteers, and the general public.
6. Possession of a valid first aid and CPR card or the ability to obtain one within the first three months of employment.
7. Proficiency in standard office software (e.g. Microsoft Word, Excel) and basic visual design tools like Canva is highly desirable. The Parks and Recreation Department utilizes the Active Network for facility reservation and program registration, so knowledge of this software is desirable but not required.

MINIMUM QUALIFICATIONS

Qualified applicants should have a combination of education and experience equivalent to an A.A. degree, with course work in recreation or a related field, and/or two years of part-time experience in the supervision of recreation programs and/or facilities. Applicant must be over eighteen (18) years of age.

LICENSE & OTHER REQUIREMENTS

A valid Class C California Driver's License.

PHYSICAL REQUIREMENTS

The physical tasks of this position include sitting at a computer work station, reaching to a shelf height of 7 feet, bending and stooping, and turning and twisting. Additionally, standing, walking, jogging, lifting objects an average of 20-40 pounds, and pushing and pulling carts with a force of up to 60 pounds can each be for sustained periods of time from one to four hours. Each physical task occurs in variations throughout the day. In addition, candidates must be able to work for extended periods of time in the outdoors, and be exposed to sun and varying temperatures.Vision requirements include ability to read books, magazines, and other printed materials, computer screens, signage, etc. Hearing and speaking requirements include ability to communicate effectively and in a timely manner via the telephone and in person with the public and co-workers.

EXEMPT/NON-EXEMPT

This is a non-exempt position. Overtime at the rate of one and one half times the hourly rate of the classification is paid for hours worked in excess of 40 hours per week.

BACKGROUND CHECK/PHYSICAL EXAM

Individuals selected for employment will be required to take and pass a background check (fingerprinting) for all positions and medical exam for full time and permanent part time positions. The background check and medical examination are at City expense; and conducted by a law enforcement agency and physician designated by the City. Candidates who are currently working are urged not to resign until they have successfully passed the background check, physical examination and received a final offer letter.

EQUAL OPPORTUNITY EMPLOYER

The City of Yorba Linda does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment. Any qualified individual with a disability must provide reasonable notice to the Human Resources Department prior to the final date of an examination. In compliance with the Immigration Reform and Control Act of 1986, all new employees hired by the City must verify identity and entitlement to work in the United States by providing required documentation.

DISASTER SERVICE WORKER

In accordance with Government Code Section 3100, City of Yorba Linda Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.