Coordinator, Athletics Facilities and Operations

Palm Beach Atlantic University; West Palm Beach (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

A private university in Florida is seeking a Coordinator for Athletics Facilities and Operations. This role involves overseeing day-to-day operations of athletic and recreational facilities, managing event logistics, and ensuring compliance with NCAA regulations. The ideal candidate holds a Bachelor's degree in recreation or sports management and has a strong customer service orientation. The position requires effective communication skills and the ability to work flexible hours.

Qualifications

• 1+ years of athletics or recreation experience required.
• Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Experience in facilitating effective communication with diverse audiences.

Responsibilities

• Coordinate day-to-day operations of all athletics and recreational facilities.
• Assist with game day operations, ensuring smooth logistics.
• Reconcile credit card purchases for facility management.

Skills

Customer Service Orientation

Professionalism

Adaptable/Flexibility

Attention to Detail

Effective Communication

Problem-solving

Teamwork & Collaboration

Education

Bachelor's degree in recreation or sports management

Job description

Coordinator, Athletics Facilities and Operations

Join to apply for the Coordinator, Athletics Facilities and Operations role at Palm Beach Atlantic University

In support of the university’s mission and objectives, the Coordinator of Athletics and Recreational Facilities and Operations works closely with the athletic department staff, student development staff, advancement staff, and university maintenance staff. This position coordinates the day-to-day operations of all athletics and recreational facilities on campus. This position assists with meeting needs in the following areas, facility, operational, practices, recreational activities, and role-related events.

Facilities and Event Coordination

• Assists with the maintenance and scheduling of all athletic and recreational spaces, ensuring that facilities are available and properly prepared for practices, games, events, and recreational activities.
• Schedules athletic and recreational space usage, balancing the needs of athletic teams, student organizations, and recreational users.
• Maintains clear, up-to-date rental policies, procedures, and rates for facility usage, ensuring proper communication of facility availability and policies to external groups and stakeholders.
• Recruits, trains, and schedules student workers, temporary staff, and volunteers to assist with facility operations, ensuring staff are well-prepared to assist with day-to-day tasks and event management.

Event Management and Game Day Facility Operations

• Provides a safe, clean, and welcoming environment for student-athletes, coaches, staff, and all visitors attending events or utilizing the facilities.
• Assists with game day operations, including managing setup, facility readiness, and logistics, ensuring all aspects run smoothly and meet event requirements.
• Coordinates staff for Game Days, ensuring all needs are met while adhering to guidelines and procedures.
• Collaborates with other campus departments, including facilities management and security, to address and resolve any issues related to facility usage, safety, and maintenance.
• Assists in the coordination and execution of special events, tournaments, and other large-scale activities, ensuring all logistical, technical, and staffing requirements are met.

Administrative Duties

• Creates and manages work orders to address maintenance needs, ensuring prompt resolution of any facility-related issues to maintain operational efficiency.
• Reconciles credit card purchases ensuring all receipts are obtained and documentation is submitted to the Athletics business office.
• Other duties as assigned.

NCAA and Sunshine State Conference (SSC) Regulations and Compliance

• Adheres to all budgetary guidelines, as well as University, Sunshine State Conference (SSC) and NCAA rules and regulations.
• Attends mandatory compliance and departmental meetings as scheduled.
• Ensures that facilities and operations adhere to budgetary guidelines, as well as University, Sunshine State Conference (SSC) and NCAA rules and regulations.

Qualifications

EDUCATION:

Bachelor's degree in recreation, sports management, or other related field, required.

EXPERIENCE:

1+ years of athletics or recreation.

• Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
• Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
• Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.
• Adaptable/Flexibility – Ability to change or adjust to change.
• Attention to Detail –Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
• Conflict Management –Functions professionally and wisely during difficult conversations, while under stress, and while managing challenging situations.
• Continuous Improvement – Implement or brainstorm ways to optimize a process.
• Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
• Establishes Trust – Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable.
• Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
• Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Results Orientation & Accountability – Takes accountability and identifies, executes and drives actions to consistently achieve desired results.
• Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.

ADDITIONAL REQUIREMENTS:

• Ability to work non-routine hours during certain times of the year.
• Ability to sit for prolonged periods of time.
• Ability to traverse campus and stairs.
• Ability to lift/move objects up to 25 pounds.

Palm Beach Atlantic University is an Equal Opportunity Employer and welcomes applications from diverse candidates.