Records Technician (SO)

Jefferson County; Golden (CO); On-site; USD 33,000 - 50,000; Full time

Benefits offered by this job

Dental insurance

Medical insurance

Vision insurance

Paid time off

Holidays

Retirement matching

Wellness programs

Tuition reimbursement

Job summary

Jefferson County Sheriff’s Office seeks an Administrative Records Clerk within the Sheriff Support Services Division. The role focuses on processing department documentation, data entry in records systems, and ensuring accuracy across CCIC/NCIC databases.

Candidates should have a GED or high school diploma, complete CJRA training within the first year, and perform front-desk customer service, records requests, and fingerprinting duties as part of daily operations.

Qualifications

• GED or high school diploma required.
• CJRA training must be completed and maintained through continuing education.

Responsibilities

• Review incoming department documentation for processing and perform data entry in the records management system.
• Review detentions inmate documents, research and resolve issues, scan and assign to correct case numbers.
• Conduct front counter customer service, process record requests, calculate fees, file documents, and route calls.
• Enter data in CCIC/NCIC databases and ensure timely accuracy; notify recoveries.
• Fingerprint the public; determine accuracy and completeness of prints; process concealed handgun permits.
• Process mandatory NIBRS reports and ensure records are corrected and submitted to CBI per deadlines.
• Notify sworn personnel of hearing dates; interact with court clerks and other personnel; manage sealed information in databases.
• Serve as CCIC Coordinator; LexisNexis Administrator; CCIC/NCIC trainer; oversee entries and train new hires.
• Other duties as assigned.

Education

GED

High School Diploma

Job description

Job Posting Closes at 11:59PM on:

11/24/26

Division:

Sheriff Support Services Division

Management Level:

Individual Contributor

Scheduled Weekly Hours:

40

Benefit Eligibility:

This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description:

Salary Range: $24.10/Hr. - $36.14/Hr.

Apply By: November 24, 2026

• Review all incoming documentation from the department for processing; identify issues and send correction notices. Perform data entry in the records management system. Ensure data is accurate and entered in a timely manner.

• Review all detentions inmate documents; research and identify and resolve issues. Scan all documents. Assign documents to correct case numbers. Separate documents for filing and appropriate destruction or retention.

• Conduct customer service duties and responsibilities for the front counter on a daily basis. Perform records research. Process record requests from customers; calculate fees for various records requests. File documents. Answer telephone and direct calls to the appropriate place.

• Enter data in CCIC/NCIC databases. Ensure data is accurate and entered in a timely manner. Assign entries to correct case numbers. Ensure proper notification of recoveries.

• Fingerprint the public. Determine accuracy and acceptability of prints. Process concealed handgun permits.

• Process mandatory NIBRS reports; ensure records are corrected and submitted to CBI per established deadlines. Validate NCIC/CCIC records. Compare the original entry with all current documents, to ensure accuracy and to ensure the entry is still required.

• Notify sworn personnel of hearing dates and times pertaining to court ordered sealings. Interact with court clerks, warrants personnel, lab personnel, evidence personnel, general public and judges. Use special systems access to change, alter and/or delete sealed information in all databases and files.

• Serve as CCIC Coordinator; serve as LexisNexis Administrator; Serve as CCIC and NIBRS trainer. Complete CCIC/NCIC training. This includes one month of consistent training on the CCIC/NCIC terminal. Oversee all entries and phone interactions. Train new hires in all required duties of the records department, such as data entry in the JCSO records management system, scanning, filing, answering phones, office procedures and office equipment. This can include general tours of the building.

• Other duties and responsibilities as assigned.

100% DRUGFREE WORKPLACE:

Jefferson County Sheriff’s Office may require sworn and non-sworn sheriff’s office employees to submit to periodic, random, and unannounceddrugtesting.

Sheriff’s Office Department Standards: Applicants must not have engaged in illicit drug use, excluding marijuana, within the past three years.

Preferred - General customer service and administrative experience

Preferred - Experience in a law enforcement environment.

Certification in use of Colorado Crime Information Center and National Crime Information Center within one year of date of hire.

Complete Criminal Justice Records Act (CJRA) training and maintain proficiency through continuing education.

Education:

GED, High School Diploma

Experience:

Work Experience: Minimum 1 year

Certifications:

Languages:

Category:

Administrative, Business Programs and Services