Part-Time Records Clerk

The City of Stafford; Stafford (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

The City of Stafford is seeking a proactive administrative professional to support city operations. The role involves data entry into the in-house system, answering calls, greeting the public, and tracking data and invoicing as needed.

Applicants should be proficient with Windows, able to read manuals, and follow verbal instructions. The position requires paperwork accuracy, file maintenance, and adherence to safety procedures.

Qualifications

• Must be proficient in composition, grammar, spelling, and general writing skills.
• Ability to perform multiple functions in a work environment.
• Organizational skills are essential; ability to work varying hours.
• Work both independently and with groups.

Responsibilities

• Operates computer system and accurately inputs data into in-house system.
• Operates telephones and transfers calls, speaking courteously.
• Greet and assist the public.
• Track data and invoicing as needed.
• Read and comprehend manuals and instructions.
• Follow verbal instructions accurately.
• Operate fax and copier machines.
• Create and maintain information logs as required.
• Complete all paperwork accurately and understandably.
• Maintain files as required and follow procedures.
• Follow security and safety procedures.
• Respond promptly to Public Information Act requests.
• Perform other duties as assigned to support department goals.
• Contribute to a culture respectful of diverse backgrounds.

Skills

Applicable laws/regulations knowledge

Grammar and writing

Multitasking ability

Organizational skills

Team and independent work

Education

High school diploma/GED

Windows computer experience

Background check and screenings

Background check clearance

Texas driver's license (CDL preferred)

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The below statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. This description is subject to modification as the needs and requirements of the position change.

• Operates computer system and accurately inputs data into in-house system.
• Operates telephones, including transferring calls to proper area and personnel. Speaks in a courteous manner while communicating with callers.
• Greet and Assist Public
• Track Data and Invoicing as needed.
• Reads and comprehends manuals and instructions.
• Comprehend and follow verbal instructions.
• Operates fax and copier machines.
• Creates and maintains information logs as required.
• Accurately completes all paperwork in an understandable manner.
• Understand and maintain files as required.
• Follow established procedures.
• Reads, understands, and complies with all security and safety procedures.
• Respond in a timely and accurate manner to requests under the Public Information Act
• Performs other duties as assigned. Contributes to the overall success of the department by performing other essential duties as assigned
• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

• Subject to 24- hour recall: The City reserves the right to require an employee in this position to work overtime including during emergency situations (defined as any natural or man-made disaster that may or may not necessitate the relocation of City personnel or citizens). In the event of an emergency and/or a required evacuation, the incumbent may be required to remain at work to provide needed services or perform essential duties for the benefit of the general public including services or duties different from those performed in the normal course and scope of the position.

KNOWLEDGE, SKILLS & ABILITIES:

To perform in this position successfully, and individual(s) must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Applicable Federal, state and local laws, codes, regulations and/or ordinances;
• Must be proficient in composition, grammar, spelling, and general writing skills.
• Ability to do multiple functions in work environment.
• Organizational skills a must. Must be able to work varying hours.
• Must be able to work alone and with groups

EDUCATION, EXPERIENCE AND TRAINING (Certification/Licensure):

The preferred way to obtain the minimum knowledge, skills and abilities to perform the essential duties and responsibilities of this position are listed below. The City reserves the right to allow substitutions in the event that a candidate or incumbent exceeds requirements in one area but may be deficient in another.

• High school graduate or GED.
• Computer experience with Windows based programs.
• Must be able to work a variety of hours, holidays, and weekends as needed.
• Must be able to pass a background investigation, and all pre-employment screenings
• Valid Texas Driver's License, CDL preferred

ADA AND OTHER REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential functions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

The City of Stafford is an Equal Opportunity Employer