Records Technician - Police Dept.

Village of Plainfield; Plainfield (IL); On-site; USD 34,000 - 46,000; Full time

Job summary

The Village of Plainfield - Police Department is seeking a full-time Records Technician to manage records, respond to information requests, and support court-related processes. Proficiency with PremierOne and Microsoft Office is expected, along with LEADS certification within the first 3 months.

The ideal candidate will have a two-year certificate or equivalent experience, a valid Illinois driver’s license, and strong attention to detail. The position offers a stable schedule and benefits.

Qualifications

• Certificate or equivalent experience in records management.
• Knowledge of database and/or records management software.
• Valid Illinois Driver's License.
• LEADS certification within the first 3 months of employment.

Responsibilities

• Searches and retrieves information from files, computer records, and other documents in response to requests from local agencies.
• Reviews, processes and scans documents into PremierOne Records Management System.
• Handles FOIA requests: determine eligibility, compile, redact, and distribute information.
• Assists with fingerprinting and court date notifications as needed.
• Maintains logs and records controls to track case files.
• Answers department calls and provides information to the public and staff.
• Receives payments and processes transactions at the service window.

Skills

Customer service

Data analysis

Records management

FOIA requests

Education

Two-year certificate from college or technical school or equivalent experience

Tools

PremierOne

Microsoft Office

LEADS

Job description

The Village of Plainfield - Police Department is currently seeking to fill the full-time position of Records Technician.

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

• Searches and retrieves information from files, computer records, and other documents in response to specific requests from local agencies.
• Reviews, processes and scans all documentation provided to Records to PremierOne Records Management System.
• Completes the annual destruction of records pursuant to the Local Records Retention Act.
• Receives and processes requests for reports and information under the Freedom of Information Act, determining whether the information is eligible for release, compiling the requested information, redacting exempt information, assessing proper fees, and distributing the information to the requestor.
• Reviews and screens solicitor permit requests for completeness and accuracy before forwarding to Command staff for approval.
• Receives and carries out Orders of Expungements and Record Seals issued by the court. In addition, any newly state mandated automatic expungements that are to be completed with or without a court order.
• Maintains logs and other records controls to assure tracking of case files
• Answers phone calls for department and responds to a variety of requests for information concerning records and department functions and policies.
• Provides direct customer service to the public at the service window or telephone by staffing the service window according to scheduled hours.
• Receives payments of fines and fees from the public, receipts those payments, and transfers the payments to the Village Management Services Department.
• Assist with fingerprinting individuals as needed, utilizing the paper fingerprint cards.
• Assigns court dates and makes legal notifications to offenders, the Department's Court Section, and the Will County Court.
• Researches, collects, analyzes, evaluates and compiles data from a variety of sources to discover patterns, trends, and changes in criminal activity.
• Generates various reports on crime trends and patterns while utilizing various s

Education and/or Experience

Two-year certificate from college or technical school, or equivalent related experience; Knowledge of database and/or records management software and proficient with Microsoft Office software; Valid Illinois Driver's License; and should possess or be able to obtain LEADS (Law Enforcement Agencies Data Systems) certification within the first 3 months of employment.

Pay and Benefits:

Starting wage is dependent on experience and qualifications. The position has a pay range of $24.92-$33.65 per hour. Please see full job description for a list of benefits.