Police Records Clerk

Village of Buffalo Grove; Buffalo Grove (IL); On-site; USD 42,000 - 58,000; Full time

Job summary

The Village of Buffalo Grove Police Department is seeking a Police Records Clerk to maintain police records, process adjudication citations, and set court dates. The role supports officers and staff and collaborates with the courts for case file management.

Requires a high school diploma and clerical experience in law enforcement, plus strong knowledge of office practices and confidentiality. Training in new systems is expected.

Qualifications

• Thorough knowledge of current office practices, procedures and equipment.
• Ability to communicate effectively, orally and in writing.
• Experience in clerical work related to law enforcement preferred.

Responsibilities

• Maintain police records and prepare reports from records.
• Process adjudication citations and set court dates.
• Record payments and correspondence via mail.
• Assist officers and staff with departmental records.
• Coordinate with courts for case file management.

Skills

Office practices

Effective communication

Adapt to changing technologies

Front desk operations

Education

High school diploma

Tools

Microsoft Office

Adobe Acrobat

Laserfiche

CAD

RMS

Job description

The Village of Buffalo Grove Police Department is seeking qualified candidates for the position of Police Records Clerk. This position is located at the police department and is responsible for a variety of complex specialized and/or non-routine general law enforcement clerical duties. The duties of this position include, but are not limited to, maintaining police records, processing adjudication citations, sending out communications via mail, recording payments, setting court dates. Additionally, the police records clerk assists police officers and other staff preparing departmental records and work closely with the courts for management of case files for the States Attorney, prosecutor, and defense attorney.

Graduation from high school; and experience in clerical work related to law enforcement; or any equivalent combination of training and experience which provides the following knowledge, abilities, and skills: Thorough knowledge of current office practices, procedures and equipment.

• Thorough knowledge of business English, spelling and arithmetic.
• Considerable knowledge of the procedures, terminology and functions of a law enforcement agency.
• Understanding of statutes and related UCR codes.
• Considerable knowledge of the Illinois Freedom of Information Act and Illinois Records Act.
• Ability to maintain records and to prepare reports from such records.
• Ability to complete administrative reports and manage projects.
• Ability to work with parameters and expectations in dealing with confidential information.
• Ability to apply and interpret departmental policies and procedures.
• Ability to adapt to changing technologies and learn functionality of new equipment and systems.
• Ability to communicate effectively, orally and in writing.
• Ability to establish and maintain effective working relationship with others.
• Ability to work a flexible schedule based on departmental needs.
• Ability to work the front desk/reception area of the Police Department.
• Ability to operate radio, telephone and related communications equipment.
• Skill in relevant computer software (e.g. Microsoft Office products, Adobe Acrobat, Laserfiche, CAD, RMS, etc.) used by the Police Department.
• Follows safety policies and procedures.
• Reports all unsafe conditions and acts to supervisor.
• Reports all accidents to supervisor immediately.
• Follows recognized safe work practices.

The Village of Buffalo Grove is an Equal Opportunity Employer.