Records Support Associate Level I

XTREME SOLUTIONS INC; Washington (District of Columbia); On-site; USD 36,000 - 52,000; Full time

Job summary

XTREME SOLUTIONS INC in Washington, DC is seeking a Records Support Associate Level I who provides clerical support to client staff by performing various manual tasks with high accuracy. Responsibilities include record retirement, filing, preparation for retention, and maintaining the mail desk.

Additional duties include data entry, scanning, loading shipments, offloading heavy pallets, creating mailing labels, and boxing/archive of files.

Qualifications

• Experience performing clerical tasks with accuracy and consistency.
• Ability to perform basic data entry and record handling.
• Familiarity with filing, indexing, and document retrieval processes.

Responsibilities

• Perform record retirement projects and ensure accurate accession identifiers.
• Prepare files for retention, disposition, and retrieval purposes.
• Maintain the division's mail desk and distribute incoming mail daily.
• Perform basic data entry and file retrieval from cabinets.
• Operate high speed scanning equipment and load shipments for transport.
• Handle pallets and packages with appropriate equipment and safety.
• Create mailing labels and assemble envelopes with correct documents.
• Box, archive, and ship files as required, including third-party mail.
• Follow predefined document sequencing patterns.

Skills

Clerical skills

Data entry

Attention to detail

Job description

Job Description

The Records Support Associate Level I provides support to the client staff by performing various clerical and repetitive manual functions with high attention to detail and accuracy.

Roles and Responsibilities

• Perform record retirement projects.
• Pull records, verify alphabetical order and ensure that they are retrievable, make file folders, box up the records, record the accession number and other identifiers, and retire them to the WNRC.Utilize work procedures and search techniques using current and historical (manual and electronic) filing systems used by Client Services.
• Prepare files for retention, disposition, and retrieval purposes.
• Assist with maintaining the Division’s mail desk and perform the daily distribution of all incoming mail to the Division, including mail from the client agencies and all overseas posts.
• Perform basic data entry.
• Perform searching and filing functions, file and/or retrieve application packages from file cabinets.
• Operate high speed scanning equipment.
• Receive and load pallets and individual packages into FedEx, UPS, USPS, or other transportation carrier vehicles.
• Offload/move heavy materials from the office using either an electric or manual pallet jack.
• Generate mailing labels, ensure that mail labels match the applicant identification, and fill and seal envelopes with the correct client and corresponding supporting documents.
• Box and archive files for mailing and/or storage purposes.
• Receive, sort, dispense, and disassemble third-party mail.
• Follow a pre-set pattern for document sequencing.