RECORDS SUPERVISOR

State of Arizona; Phoenix (AZ); Hybrid; USD 56,000 - 65,000; Full time

Job summary

An established industry player is seeking a RECORDS SUPERVISOR to lead a dedicated team in managing public records requests and ensuring compliance with privacy laws. This role involves supervising staff, processing sensitive requests, and providing expertise in records management. The position offers the potential for flexible and remote work options, making it an excellent opportunity for those looking to balance professional and personal commitments. Join a forward-thinking organization that values integrity and efficiency in serving the community.

Benefits

Comprehensive Health Insurance

Retirement Benefits

Paid Holidays

Flexible Work Options

Leave Benefits

Qualifications

• Experience in overseeing staff and processing public records requests.
• Knowledge of HIPAA and related statutes.

Responsibilities

• Oversee records request processes and ensure compliance.
• Supervise staff and conduct performance reviews.

Skills

Records Management

Privacy Laws

Data Analysis

Communication Skills

Multitasking

Education

Certification in Records Management

2+ years in Records Management or related field

Tools

Records Management Systems

Job description

Join to apply for the RECORDS SUPERVISOR role at State of Arizona

Job Location:

DEPARTMENT OF ECONOMIC SECURITY

Division of Aging and Adult Services (DAAS)
Records Unit
Address: 1789 West Jefferson Street, Phoenix, Arizona 85007

Posting Details

Salary: $56,000.00 - $65,000.00 / Annually
Grade: 20
Closing Date: 5/14/2025

Job Summary

DES seeks an experienced individual to oversee staff responsible for processing public records requests, Adult Protective Services (APS) investigation records, and APS document retention. The role involves supervising staff, processing requests to ensure timely delivery, and providing expertise in records management, HIPAA, and related statutes. The position may offer remote work options based on department needs and performance.

Key Responsibilities

1. Oversee records request processes, ensure compliance, and coordinate with IT on system issues.
2. Process high-volume and sensitive requests; supervise staff; conduct performance reviews.
3. Report on trends and barriers; participate in problem solving and process improvement.
4. Present updates to leadership; train staff and subject matter experts.
5. Coordinate with external entities to resolve delays in records receipt.

Knowledge, Skills & Abilities

• Knowledge of records management, privacy laws, and statutes.
• Strong communication, data analysis, and multitasking skills.
• Ability to process confidential information, meet deadlines, and manage priorities.

Preferred Qualifications

• 2+ years in records management or related field, or relevant certification and experience.
• Supervisory experience preferred.

Pre-Employment Requirements

• Valid driver’s license, background checks, and fingerprint clearance.
• Compliance with child and vulnerable adult registry checks.
• Participation in E-Verify.

Benefits

• Comprehensive health insurance, retirement, paid holidays, leave benefits, and more.
• Flexible and remote work options available.

Contact

Brenda Cruz at 480-493-9033 or [e-mail] for inquiries.

The State of Arizona is an Equal Opportunity Employer.