Records Specialst

HM Precious Metals; United States; Remote; USD 28,000 - 39,000; Part time

Job summary

HM Precious Metals is seeking a Records Specialist for a part-time remote role. You will create, update, and archive financial, operational, and compliance documents, ensuring data accuracy and secure workflows.

You will support reconciliations and prepare internal reports while coordinating with teams across the company, all in a flexible remote setup. Attention to detail and the ability to manage priorities independently are essential in this role.

Qualifications

• Experience in records or data administration, finance operations, or compliance support.
• Strong organizational and data accuracy skills.
• Ability to work independently in a remote, part-time role.
• Proficiency with office software and data privacy standards.
• Excellent written and verbal communication.

Responsibilities

• Create, update, and archive digital documents in line with company policies.
• Verify data integrity across records and systems.
• Support account reconciliation activities and financial reporting.
• Prepare reports for internal stakeholders and audits.
• Respond to information requests and resolve discrepancies.
• Ensure secure, efficient document workflows across departments.
• Collaborate with teams in a remote environment and manage priorities.

Skills

Records Management

Document Management

Analytical Skills

Account Reconciliation

Communication Skills

Data Privacy & Compliance

Independent Remote Work

Time Management

Education

Business/Finance/Information Management degree

Tools

Spreadsheets

Databases

Document Management Systems

Job description

Role Description

The Records Specialist is a part-time remote role responsible for maintaining accurate and organized records related to financial, operational, and compliance activities. Day-to-day tasks include creating, updating, and archiving digital and physical documents in accordance with company policies and regulatory requirements. The role involves verifying data integrity, supporting account reconciliation activities, and preparing reports or summaries for internal stakeholders. The Records Specialist will collaborate with colleagues across departments to respond to information requests, resolve discrepancies, and ensure secure, efficient document workflows. This role requires consistent attention to detail and the ability to manage priorities independently in a remote environment.

Qualifications

• Candidates should possess strong Records Management and Document Management skills, including organizing, indexing, and securely maintaining sensitive information.
• Candidates should possess solid Analytical Skills and experience with Account Reconciliation to review data, identify variances, and support accurate financial and operational reporting.
• Candidates should possess effective Communication skills, with the ability to collaborate across teams, clarify information, and document processes clearly.
• Candidates should possess proficiency with office software and record-keeping tools (e.g., spreadsheets, databases, document management systems) and basic understanding of data privacy and compliance standards.
• Relevant experience in records or data administration, finance operations, or compliance support is beneficial.
• Post-secondary education in business, finance, information management, or a related field is an asset but equivalent practical experience is also valued.
• Ability to work independently in a remote setting, manage part-time hours effectively, and maintain high accuracy under time constraints.