Records Specialst

Jobs In Karachi Pakistan; United States; Remote; USD 21,000 - 34,000; Part time

Job summary

A part-time, remote Records Specialist role focuses on organizing, maintaining, and updating digital and physical records related to job postings, applicants, and partner organizations. You will record new data, review information for accuracy, categorize documents for quick retrieval, monitor completeness, resolve discrepancies, and support basic account reconciliation.

Strong communication and attention to detail are essential.

Qualifications

• Experience in records management and document management systems.
• Strong analytical skills with data verification.
• Effective communication with team and stakeholders.
• Attention to detail and high accuracy in data entry.
• Comfort with basic office software and spreadsheets.
• Ability to work independently in a remote setting.
• Experience in administrative, records, or data entry roles is a plus.

Responsibilities

• Organize, maintain, and update digital and physical records for postings and partners.
• Record new data accurately and verify information.
• Ensure documents are categorized and easily retrievable.
• Monitor records for completeness and consistency; resolve discrepancies.
• Support basic account reconciliation related to listings or subscriptions.
• Communicate with team members and stakeholders to provide status updates.
• Contribute to improving record-keeping processes.

Skills

Records Management

Document Management

Analytical Skills

Account Reconciliation

Communication

Attention to Detail

Time Management

Independent Work

Remote Collaboration

Job description

Role Description The part-time, remote Records Specialist will be responsible for organizing, maintaining, and updating digital and physical records related to job postings, applicants, and partner organizations. Day-to-day tasks include accurately recording new data, reviewing and verifying information, and ensuring documents are properly categorized and easily retrievable. The role involves monitoring records for completeness and consistency, resolving discrepancies, and supporting basic account reconciliation related to listings or subscriptions. The Records Specialist will also communicate with team members and stakeholders to clarify data, provide status updates on records, and contribute to improving record-keeping processes.

Qualifications

• Candidates should possess skills in Records Management and Document Management to organize, store, and retrieve information efficiently.
• Candidates should possess strong Analytical Skills and experience with Account Reconciliation to verify data accuracy and resolve discrepancies.
• Candidates should possess effective Communication skills to coordinate with team members and respond clearly to inquiries.
• Attention to detail, strong organizational abilities, and a high level of accuracy in data entry and documentation.
• Comfort with using basic office software and online tools for data management; familiarity with spreadsheets or database systems is beneficial.
• Ability to work independently in a remote setting, manage time effectively, and handle confidential information responsibly.
• Previous experience in an administrative, records, or data entry role is an advantage but not strictly required.