Records Specialist Supervisor - SCI Albion

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 52,000 - 76,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a Records Specialist Supervisor at SCI Albion to lead a team handling inmate records and ensure accuracy and compliance.

Key duties include overseeing record updates, interviewing and fingerprinting inmates, and managing staff performance. The role requires coordinating transports and representing the department at hearings when needed.

Qualifications

• Two years of experience as a Corrections Records Specialist (Commonwealth job title or equivalent Federal Government job title).
• One year of experience as a Records Specialist 2 (Commonwealth job title or equivalent Federal Government job title).
• Four years of clerical or correctional custodial experience that includes two years of specialized records work in a correctional facility.

Responsibilities

• Oversee inmate records and ensure accurate updates.
• Interview, photograph, and fingerprint inmates following proper procedures.
• Supervise staff by assigning work and providing training.

Skills

Corrections Records

Records management

CJIS knowledge

Job description

The Records Specialist Supervisor position at State Correctional Institution (SCI) at Albion provides an exciting opportunity to lead a team that manages essential inmate records. You will take part in meaningful work that supports safety and compliance across the institution. This role allows you to build strong skills in organization and supervision. Step into a role where your expertise helps strengthen the correctional system.

DESCRIPTION OF WORK

• Record Oversight: Collect information, review court documents, and ensure accurate updates to inmate records
• Identification Processing: Interview, photograph, and fingerprint inmates while ensuring proper procedures are followed
• Staff Supervision: Manage work assignments, provide training, and support staff performance
• Transport Coordination: Arrange inmate transports and verify authorizations for releases and temporary absences
• Judicial Representation: Represent the Department at hearings and provide testimony related to identity and sentence status

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements

• Two years of experience as a Corrections Records Specialist (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of experience as a Records Specialist 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Four years of clerical or correctional custodial experience that includes two years of specialized records work in a correctional facility; or
• An equivalent combination of experience and training that includes two years of specialized records work experience in a correctional facility.

Other Requirements

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans

Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.