Records Specialist Supervisor - SCI Albion

Commonwealth of Pennsylvania; Concord Township (PA); On-site; USD 52,000 - 70,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a Records Specialist Supervisor at SCI Albion to lead a team that manages inmate records and supports safety and compliance across the institution.

Responsibilities include record oversight, identification processing, staff supervision, transport coordination, and representing the Department at hearings related to identity and sentence status. This is a full-time role with standard daytime hours and no telework option.

Qualifications

• Two years of experience as a Corrections Records Specialist or one year as Records Specialist 2, or four years of clerical/correctional custodial experience with two years of specialized records work.

Responsibilities

• Record Oversight: Collect information, review court documents, and ensure accurate updates to inmate records.
• Identification Processing: Interview, photograph, and fingerprint inmates with proper procedures.
• Staff Supervision: Manage work assignments, provide training, and support staff performance.
• Transport Coordination: Arrange inmate transports and verify authorizations for releases and temporary absences.
• Judicial Representation: Represent the Department at hearings and provide testimony related to identity and sentence status.

Skills

Corrections records experience

Staff supervision

Record management

Job description

The Records Specialist Supervisor position at State Correctional Institution (SCI) at Albion provides an exciting opportunity to lead a team that manages essential inmate records. You will take part in meaningful work that supports safety and compliance across the institution. This role allows you to build strong skills in organization and supervision. Step into a role where your expertise helps strengthen the correctional system.

This role focuses on overseeing inmate record systems and guiding staff who maintain important information for SCI Albion. As a Records Specialist Supervisor, you will perform the following duties:

• Record Oversight: Collect information, review court documents, and ensure accurate updates to inmate records
• Identification Processing: Interview, photograph, and fingerprint inmates while ensuring proper procedures are followed
• Staff Supervision: Manage work assignments, provide training, and support staff performance
• Transport Coordination: Arrange inmate transports and verify authorizations for releases and temporary absences
• Judicial Representation: Represent the Department at hearings and provide testimony related to identity and sentence status

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You will not have the option to telework in this position.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience as a Corrections Records Specialist (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of experience as a Records Specialist 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Four years of clerical or correctional custodial experience that includes two years of specialized records work in a correctional facility; or
• An equivalent combination of experience and training that includes two years of specialized records work experience in a correctional facility.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test oncefor this posting.
• Your results will be provided via email.